Personal Assistant and Business Coordinator

Summary

We're hiring a hyper–detail‑oriented Personal Assistant to support a professional athlete and active entrepreneur based in Metro Manila. This is a hands‑on, fast‑moving role that blends executive assistance, operations, light content support, and day‑to‑day coordination. You'll own the calendar, anticipate needs, run errands, coordinate logistics, and help plan and schedule social media content. If you thrive on responsibility, plan ahead, and love making things run smoothly, you'll excel here.

In Cover Letter please include:

Your Favorite Athlete and/or Celebrity and Why - 150 words +-

Work Type: Full‑time, on‑site/fieldwork in Metro Manila with occasional travel and evening/weekend events.

Reports to: Principal (athlete/entrepreneur).

What Success Looks Like (First 90 Days)

• Calendar and commitments are always accurate, conflict‑free, and prepared 48–72 hours ahead.
• Weekly run‑of‑show (ROS) and logistics for training, shoots, meetings, and travel are prepared and executed without missed details.
• Social media content calendar created and maintained; posts go out on time with proper captions, assets, and tags.
• Errands, payments, and receipts tracked same‑day; zero follow‑ups missed.
• Principal's time is protected; admin load reduced measurably.

Key Responsibilities
1) Scheduling & Operations (Owner mindset)

• Own the master calendar across training, business meetings, shoots, travel, and events; proactively plan 2–4 weeks ahead.
• Prepare daily briefings (addresses, contacts, call sheets, agendas, dress code, equipment list).
• Coordinate logistics: drivers/Grab, venues, bookings, deliveries, and on‑site check‑ins.
• Track to‑dos and follow‑ups; close the loop with stakeholders.

2) Content & Social Support

• Maintain a simple content calendar (IG/TikTok/YouTube/LinkedIn); schedule posts and basic community responses.
• Capture occasional mobile videos/photos during training, events, and meetings (steady hand, eye for framing).
• Draft captions, tag partners/sponsors, and organize UGC and b‑roll in shared folders.
• Coordinate with editors/designers; ensure assets are delivered on time.

3) Communications & Admin

• Draft concise emails/messages; confirm appointments and RSVP to events.
• Handle purchases, reimbursements, and receipt logging; maintain simple expense tracker.
• Maintain confidentiality and exercise discretion at all times.

4) Errands & On‑Site Support

• Run time‑sensitive errands (pick‑ups, drop‑offs, courier, printing).
• Set up rooms/gear for meetings, training, and shoots.
• Be present at events, practices, and shoots as needed.

5) Project Coordination (Growth track)

• Support mini‑projects (e.g., pop‑ups, sponsorship events, product collabs) with timelines, checklists, and vendor coordination.
• Take ownership of small workstreams end‑to‑end under guidance.

Must‑Have Qualifications

• Based in Metro Manila with strong local familiarity and reliable mobility.
• Ultra detail‑oriented, organized, and proactive; plans ahead and double‑checks.
• Excellent written and spoken English; Filipino required; Japanese a plus.
• Comfortable with smartphones and basic content capture; quick learner on apps.
• Discreet, trustworthy, and comfortable working around public figures.
• Flexible schedule; able to support some evenings/weekends.
• Valid government ID; can travel domestically (and ideally internationally).
• Driver's license and ability to drive in Metro Manila is a plus.

Skills & Tools (Nice to Have)

• Google Workspace (Calendar, Gmail, Drive, Sheets), Notion or similar.
• Basic photo/video handling (file naming, Google Drive foldering).
• Social platforms: Instagram, TikTok, ; scheduling tools.
• Vendor coordination and simple budgeting/expense tracking.
• Event/production call sheet familiarity.

Mindset We're Looking For

• Ownership: You don't wait, you anticipate and execute.
• Fast & accurate: Speed with precision; checklists are your friend.
• Calm under pressure: Game days, shoots, and events can be chaotic— you stay steady.
• Hungry to learn: You want to grow your operational and business skills.
• Service‑oriented: You take pride in making the team look good.

Compensation & Growth

• Salary: ₱32,000 gross per month, + 13th Month Included. If you are open to more opportunities, we can sub-contract you for other projects based on performance.
• Health: Company‑paid health coverage.
• Equipment: Work Computer/Laptop Provided.
• Transport allowance: Negotiation Required but provided based on home location and event/fieldwork schedule (with approved receipts).

Learning & Development — What You'll Learn & Experience

Direct mentorship to become truly digital‑native. You'll learn the tools, habits, and systems that modern operators use to move fast with accuracy:

• Workflow & Automation: Notion/Google Workspace organization, Obsidian for knowledge capture, AI copilots (e.g., ChatGPT/Cursor) for drafting and research, and simple automations (e.g., Zapier/Make) to reduce manual work.
• Content Operations: Building content calendars, writing briefs and shot lists, phone videography basics, simple edits (e.g., CapCut/Premiere Rush), asset naming/foldering, captions, hooks, and cross‑posting.
• Social Strategy & Analytics: Positioning across IG/TikTok/YouTube/LinkedIn, community management, scheduling tools, reading platform insights (reach, retention, saves/shares),
• Business of Sport & Creator Economy: Sponsor servicing, post‑campaign recaps, brand collab coordination, pop‑up/event production, vendor management, basic budgets/POs, and understanding contracts/NDAs.
• Project Management: Checklists, run‑of‑show (ROS), Kanban boards, weekly stand‑ups/retros, KPI setting, and risk/contingency planning.
• Travel & Field Ops: End‑to‑end travel planning, permits, venue bookings, call sheets, on‑site roles, and quick problem‑solving.
• Cross‑Cultural Communication: Professional writing and etiquette across English/Filipino/Japanese contexts; concise memos, meeting notes, and bilingual deck basics.
• Reporting & Dashboards: Simple performance dashboards (traffic, conversion, UTM tracking) and stakeholder updates.

Real‑world experiences you'll get:

• Courtside and behind‑the‑scenes access to training, tournaments, shoots, sponsor activations, and collaborations.
• Exposure to high‑level meetings with founders, chefs, creators, and brand partners—observe prep, negotiation, and follow‑through.
• Occasional travel for events and shoots (when applicable).
• Portfolio growth: Credited work on content series, events, and partnerships you helped deliver.

In Cover Letter please include:

Your Favorite Athlete and/or Celebrity and Why - 150 words

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