AU Virtual Assistant

4 days ago

Ortigas Metro Manila, Philippines NAIS CORP Full time ₱250,000 - ₱350,000 per year

About the Role

We are seeking a highly organized and proactive Virtual Assistant to support our Director and Project Manager with daily administrative and operational tasks. The successful candidate will play a key role in managing communication, prioritizing emails, scheduling calendars, and liaising with clients. A background or understanding of manufacturing processes and terminology will be highly regarded. This is a developing role, and we expect it to grow with us as the business continues to evolve.

Key Responsibilities

  • Email and inbox management, including prioritizing and organizing incoming emails, flagging critical items, and drafting responses where required.
  • Calendar and appointment scheduling for three staff members, ensuring no conflicts and smooth coordination.
  • Provide personal assistance to the Director and Project Manager.
  • Call and follow up with clients/customers to collect or confirm information.
  • Customer and client communication, ensuring professional and timely responses.
  • Draft professional letters, emails, and other business correspondence.
  • Maintain and update project workflows and tasks in
  • Assist in document management and file organization.
  • Take meeting notes and distribute action items.
  • Prepare reports and summaries as needed.
  • General administrative support typical of a Virtual Assistant role.

Key Skills & Qualifications

  • Proven experience as a Virtual Assistant or relevant administrative role in Australian individual client or industry
  • Strong understanding of manufacturing processes and related terminology (preferred).
  • Proficiency in Microsoft Outlook, , and other productivity tools.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • Ability to prioritize tasks and manage competing deadlines.
  • High level of professionalism, discretion, and confidentiality.
  • Comfortable making and receiving client calls.

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