Subcontractor Management Associate

"We're not just renovating spaces. We're redefining the standard."

Subcontractor Management Associate

Location: Remote

Company Overview
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At Smart Build, we're redefining multifamily and commercial renovations. From our roots as a painting company 20+ years ago to 600+ completed projects since 2018, we're known for quality, efficiency, and client satisfaction.

We're growing fast and looking for a team player to join us.

Role Overview

The
Subcontractor Management Associate
will lead efforts to source, qualify, onboard, and manage subcontractors (plumbers, carpenters, electricians, painters, etc.) across multiple ongoing renovation projects.

Key Responsibilities

Subcontractor Sourcing & Recruitment

• Identify, recruit, and maintain a reliable network of subcontractors across various trades.
• Post subcontractor openings on relevant platforms, conduct outreach, and pre-qualify subcontractors.
• Screen and evaluate subcontractor candidates for trade expertise, experience, and fit with project scope.
• Verify licenses, insurance, W9s, and compliance documentation before engagement.
• Maintain an updated subcontractor database and pipeline by trade and region.

Onboarding & Compliance

• Coordinate onboarding for new subcontractors, ensuring all legal and safety requirements are met.
• Set up subcontractors in internal systems and communicate company standards, policies, and expectations.
• Track expirations for insurance, certifications, and agreements to ensure continuous compliance.

Project Coordination & Scheduling

• Collaborate with Project Managers and Estimators to understand upcoming labor needs per project phase.
• Assign subcontractors to projects based on skill, capacity, and availability.
• Support scheduling to ensure subcontractors are aligned with project timelines and sequencing.
• Track subcontractor attendance, site performance, and progress reports.

Performance Management & Relationship Building

• Evaluate subcontractor performance on quality, timeliness, safety, and communication.
• Address any performance issues or disputes promptly in coordination with Operations.
• Build and maintain strong working relationships with high-performing subcontractors.
• Conduct periodic evaluations and maintain feedback loops for continuous improvement.

Administrative & Reporting

• Maintain accurate subcontractor records, contracts, and project-related documentation.
• Generate weekly reports on subcontractor utilization, labor costs, and pipeline health.
• Collaborate with HR and Operations to streamline processes between recruitment and field deployment.

Preferred Skills & Experience

• 2–4 years of experience in construction HR, trade recruitment, or project coordination.
• Familiarity with construction trades, scopes of work, and project sequencing.
• Knowledge of subcontractor compliance (W9, COI, licensing, OSHA).
• Strong understanding of construction project workflows, scheduling, and estimation basics.
• Excellent communication and relationship management skills.
• Organized, detail-oriented, and capable of balancing multiple priorities.
• Proficiency in project or CRM tools (e.g., ).

What Success Looks Like

• Reliable trade partners ready to mobilize across multiple projects.
• Streamlined subcontractor onboarding and compliance tracking.
• Reduced project delays due to labor shortages or scheduling conflicts.
• Strengthened relationships with high-quality subcontractors that align with Smart Build standards.

Ready to Make an Impact?
If you're confident in your ability to lead projects, motivate subcontractors, and exceed expectations, we want to talk to you.

Apply now and let's build something great together

Send your application directly to:

Contact Person: Annie Thomas

Email: