Purchasing Specialist

4 hours ago

Quezon City, National Capital Region, Philippines Dermorepubliq Corporation Full time ₱900,000 - ₱1,200,000 per year


Job Title: Purchasing Specialist

Department: Finance Department

Work Set Up: Hybrid

Reports To: Finance Controller

JOB SUMMARY

The Purchasing Specialist is responsible for managing the procurement of goods and services in accordance with company policies and standards. This role ensures the timely, cost-effective, and compliant acquisition of materials while also supporting data analysis and reporting to improve purchasing efficiency and support management decisions.

KEY RESPONSIBILITIES:

Purchase Order (PO) Creation & Management

  • Convert approved purchase requests into accurate purchase orders in the system.
  • Ensure correct pricing, quantities, item codes, tax, and delivery details before PO release.

Order Tracking and Coordination with Warehouse/Logistics

  • Monitor order status with logistics to ensure on-time delivery.
  • Escalate delays or discrepancies and coordinate resolutions with internal stakeholders.
  • Coordinate with warehouse and logistics teams for delivery scheduling and receiving.
  • Support resolution of issues such as short deliveries, wrong items, or damages.

Documentation & System Updates

  • Maintain up-to-date records of POs, delivery receipts, invoices, and other relevant documents.
  • Ensure ERP or purchasing system data is accurate and complete.

Reconciliation Support

  • Assist Finance/AP in matching invoices against POs and goods receipts.
  • Help resolve price, quantity, or tax discrepancies with suppliers.

Adherence to Procurement Policies

  • Ensure all purchases follow approved vendor lists, spending limits, and internal approval workflows.
  • Flag non-compliant requests or emergency purchases for proper documentation and approval.

Supplier Coordination (Operational Level)

  • Serve as the day-to-day contact for suppliers regarding documentation and minor issues.
  • Provide feedback from operations to inform supplier performance reviews.

Reporting & Metrics

  • Generate basic operational reports (e.g., open PO list, overdue deliveries, PO accuracy).
  • Support the Strategic Procurement team with data needed for analysis and forecasting.

Process Improvement

  • Participate in the development and implementation of procurement systems and tools for efficiency and transparency.
  • Support digitalization or automation initiatives related to purchasing and reporting processes.

Others

  • Other tasks as maybe assigned by the Department Head
QUALIFICATION AND REQUIREMENTS

Education:

  • Bachelors degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field.

Experience:

  • Experience in data analysis or procurement reporting is an advantage.

Skills:

  • Strong communication, and analytical skills.
  • Proficiency in MS Excel (pivot tables, charts, formulas) and ERP/procurement systems.
  • Strong attention to detail, organization, and time management.
  • Ability to work collaboratively across departments and manage multiple priorities.

Core Competencies:

  • Procurement and financial acumen
  • Data analysis and reporting
  • Integrity and accountability
  • Process improvement mindset
  • Collaboration and communication
EQUAL OPPORTUNITY STATEMENT
  • Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment

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