Executive Assistant

Description & Requirements

Who we are

Intrinsic Digital, Inc. ) is at the forefront of digital marketing. Our service lines include Apartment Geofencing, Kurie, Hotel Geofencing and Restaurant Geofencing, offering mobile and streaming TV advertising to the multifamily, hospitality, and restaurant industries.

Intrinsic Digital is a fully remote company with team members located across the United States and the Philippines. Our culture is based around our Core Focus, "We love the journey and embrace what's next" and six Core Values: Accountability, Authenticity, Caring, Neutralevity, Surprise & Delight and X-Ray Vision. We may be remote, but no one is isolated in their work. Our initial onboarding and ongoing collaboration efforts have formed a cohesive team. We were voted No. 1 Best Place to Work in Multifamily and certified Great Places to Work in 2024. Employees consistently score us above 9 out of 10 on two key satisfaction categories: "Intrinsic Digital cares about my well-being" and "I would recommend Intrinsic Digital as a great place to work."

Who you are

You are a proactive, organized, and detail-oriented professional who thrives in a fast-paced environment. You communicate clearly, anticipate the needs of the executive team, and excel in administrative tasks. You approach every task with a calm, flexible, solution-oriented mindset.

At this time, we are only accepting applications from candidates who currently reside in the Philippines.

Qualifications

• 2+ years of experience as an Executive Assistant supporting executives
• Proven experience communicating with internal and external stakeholders
• Experience managing complex calendars and coordinating meetings across time zones
• Advanced proficiency with Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, and Teams
• Strong project management, multitasking, and decision-making skills
• Excellent written and verbal communication skills
• Ability to work independently, prioritize effectively and manage multiple projects simultaneously
• High integrity and discretion when handling confidential and personal information
• Experience with Canva is a plus

A day in the life

As the Executive Assistant to the Executive Team, you will partner with senior leaders to ensure smooth operations and strategic alignment. Your work will directly enable the executive team to focus on leadership priorities by managing the details behind the scenes. You will become a part of a dynamic team of Executive Assistants who work collaboratively to make things happen.

Responsibilities include:

• Manage and maintain executive calendars and emails, prioritizing and protecting strategic time, both business and personal
• Coordinate internal and external meetings, ensuring seamless scheduling across time zones etc.)
• Help plan and facilitate internal meetings to ensure alignment and follow-through
• Help coordinate cross-departmental communication to keep teams connected and informed
• Prepare executives for meetings by organizing agendas, materials, and follow-ups
• Draft communications and assist in creating presentations or reports
• Manage logistics for executive meetings, retreats, and special events
• High integrity and discretion with confidential and personal information
• Partner with the existing EA team to improve processes and efficiency
• Manage social media accounts
• Proficient in basic photo and video editing
• Perform other duties as assigned to support the needs of the executive team

Benefits & Perks

At Intrinsic Digital, you'll have a front-row seat at a rapidly scaling company that is driving innovation in multiple industries, as well as a chance to make a real impact on the growth of our business.

Intrinsic Digital offers a fast-paced, supportive, and diverse culture.

We offer:

• Company laptop & external monitor
• $450 annual health & wellness stipend
• $225 annual health & wellness stipend for child dependents
• 3-4 weeks of PTO based on tenure
• Paid holidays
• Annual team building activities
• A choice of seven 8-hour schedules with start times between 7 pm and 11 pm PHT
• Night differential & 13th month benefits
• Ability to qualify for quarterly sales bonuses