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VN 032/2025 National Finance and Administrative Officer

2 weeks ago

Philippines INTERNATIONAL ORGANIZATION FOR MIGRATION Full time $40,000 - $60,000 per year

The National Finance and Administrative Officer works under the functional supervision of the Director of the Policy, Knowledge and Research (PKR) Unit based in Headquarters, under the administrative supervision of the Senior Resources Management Officer in MAC and in close coordination with the Publications (PUB) Coordinator and Senior Programme Manager of the Migration Governance Indicators (MGI) Project.

Aside from providing financial and administrative support, the successful candidate will also serve as PKR's focal point within MAC, overseeing the day-to-day administrative activities. The successful candidate will also directly supervise the PUB Administrative Assistants and MGI Finance Assistant. Further, he or she will administratively supervise the English Language Editors, Graphic and Layout Artists and RES Administrative Assistant.

RESPONSIBILITIES

Financial Oversight

  • Analyse, monitor and oversee the financial management of all projects including the oversight of financial expenditure and accountability;
  • Advise project managers of the financial status of their respective projects, identify current and potential problems and propose corrective measures;
  • Assist with the annual budget preparation
  • Prepare project proposal budget for submission to donors;
  • Review and provide inputs on budget of project proposals;
  • Review and provide feedback on donor financial reports in accordance with IOM regulations and established procedures prior to upload in PRIMA for endorsement;
  • In-charge of financial monitoring of projects, from activation to preparation of final financial report for submission to donors;
  • Coordinate and prepare suggested updates and revisions to the annual Programme and Budget document;
  • Review and approve payment requests and online purchase requisitions;
  • Prepare manual invoices related to royalties received by the Publications Unit;
  • Confirm WBS for staff projectizations, procurement of goods and other expenses;
  • Focal person of PRIMA FOR ALL by conducting training or coaching sessions for colleagues;
  • Delegated Project Manager for Unit managed projects in PRIMA;

Human Resources (HR) and Office Operations

  • Assist in managing the HR function and make recommendations on recruitment and personnel administration of staff. Correctly apply HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the Director and/or Hiring Manager.
  • In-charge of coordinating with Recruitment (REC), HR Admin Unit (HRAU), MHRO-OSU Units all HR activities involving recruitment and onboarding of new international staff, confirmation of contract extensions/renewals, WBS for projectizations, SLWOPs, resignations and signing off on exit clearances
  • Participate in reviews of existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
  • Liaise with other units in all aspects related to Unit issues
  • Perform other duties as may be assigned.

QUALIFICATIONS

EDUCATION

  • Advanced university degree in Finance, Business Management, Social Science or a relevant field from an accredited academic institution; or
  • University degree in the above fields from an accredited academic institution, with two (2) years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

EXPERIENCE

  • Experience in project management with focus on budget, financial monitoring and donor reporting;
  • Supervisory experience is necessary.
  • Previous work experience in international organizations and service industry companies would be an advantage.

SKILLS

  • Working knowledge of any multicultural organization and/or UN system;
  • Knowledge of generally accepted accounting principle and internal controls;
  • Computer literacy including knowledge of SAP and proficiency in MS Office applications;

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2)

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

  • This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

  • Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

  • IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

  • IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies