Finance and Administrative Officer

1 week ago

Philippines WWF Full time $104,000 - $130,878 per year
  1. Receives all incoming documents such as; memos, requests for payment and liquidations and all other program documents.
  2. Pre-audits requests for payment, petty cash and revolving funds replenishments; ensuring completeness of supporting documents prior submission to Finance Manager.
  3. Prepares Payment/Check vouchers for approval of authorized approving officer.
  4. Prepares the request for payments with appropriate cost center/activity codes for review of the Bookkeeper and stamps paid all supporting documents.
  5. Forwards PV/CV and replenishment summary to Project Manager for replenishment.
  6. Ensures that monthly cut-off (every 25th of each month) is met and/or observed.
  7. Monitors balances/status of employees' cash advances; monitors timely liquidations of staff cash advances.
  8. Monitors cash position report of the project and prepare monthly bank reconciliation.
  9. Facilitates bank transaction needs of the program.
  10. Facilitates the release of checks and payments to suppliers, service providers, and staff.
  11. Ensures that personnel requirements from the field office are complied with, such as contracts, pay slips, SSS, medical care, vacation leave and sick leave forms and time sheets are filed by concerned project staff and forwarded to HR HQ.
  12. Ensures that requisition slips are properly filled-up and approved.
  13. Canvasses requested items, gathers quotations submitted by providers/suppliers and prepares a summary of quotation/canvass for officers' approval, prepare Purchase Order (PO) based on approved/ chosen supplier.
  14. Receives and records purchased items; properly transmitting such goods to end-users.
  15. Prepares the inventory of supplies and equipment and regularly checks that all are in good working order. Initiates repair of non-operational equipment and regularly updates inventory report of supplies and equipment;
  16. Facilitates payment of office utilities, rental fees and other services.
  17. Timely filing of paid payment vouchers, journal vouchers with supporting documents and all other program documents.
  18. Constantly coordinates with HRD- Head Office for matters concerning staff assigned in the project.
  19. Maintains copies of all articles about the project that were published in the newspaper and other publications.
  20. Organize and maintain all project files in office/staff house properly: diskettes, cds, videotapes, books and other articles, etc.
  21. Performs other duties that may be assigned by the Finance Manager-Head Office in coordination with the Project Manager from time to time.

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