VN 038-039/2025 Sr. Payroll Administrator

VN 038-039/2025 Sr. Payroll Administrator Job Description

Under the overall supervision of the Payroll Manager and the direct supervision of the National Payroll Officer, the Sr. Payroll Administrator will act as a payroll specialist to support the unit in the timely and accurate processing of the payroll for the International, and/or National staff members worldwide including non-staff members (Consultants and Interns) wherever applicable.

• Run the payroll for staff recruited worldwide.
• Generate and provide relevant payroll reports to HR focal points after each run for their review, correction, and other relevant actions; and make sure all necessary actions are acted upon for the payroll run.
• Generate the final payroll reports for approval and closing of the payroll period. Provide relevant reports to HR for file.
• Generate and review/reconcile the final accounting file.
• Ensure that separations are cleared and accountabilities are settled before release of the final payments.
• Check the accuracy and validity of input calculations/coding to ensure that such entries are in line with staff and financial rules and/or other administrative issuance.
• Verify and validate salary scales, allowances and other payroll master data as well as banking details in the ERP payroll module.
• Maintain statistical reports and queries; check electronic data output and take corrective measures in case errors are identified. These involve payroll reports, earnings and deduction registers, pay slips, and payment details.
• Reconcile accounts monthly or periodically by monitoring and clearing open items related to staff members entitlements, follow up with the staff members to ensure prompt recovery of any amounts due to the organisations.
• Work closely with colleagues in the unit to promptly address queries, concerns, and issues related to staff salary.
• Run and verify reports, prepare calculations, make/amend data entries.
• Take action from planned, unexpected or exceptional changes in relevant policies which alter the usual business processes. Propose actions and changes to supervisor as required.
• Help develop tools/matrix to automate and facilitate the work of the unit;
• Work closely with OSU and ITC on business requirements for system development or enhancement.
• Stay abreast of changes in human resources policies as they relate to benefits and allowances.
• Perform other related duties as required.

EDUCATION

• Completed university degree in Finance, Accounting or a related field from an accredited academic institution with 4 years of relevant work experience; or
• High-school diploma with 6 years of relevant work experience.
• Certification as a Certified Public Accountant (CPA) an advantage.
• Experience in direct payroll functions, preferably in a corporate payroll operation with knowledge of banking and accounting systems, generally accepted accounting principles, business risk controls;
• Experience with Oracle HR and payroll system and applications, an advantage.

SKILLS

• Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems;
• IT-ERP (Enterprise Resource Planning) Functional Knowledge an advantage;
• High level of computer literacy.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• Locations Manila, National Capital Region, 1226, PH
• Apply Before 09/25/2025, 03:59 PM
• Job Schedule Full time
• Contract Type Fixed-term (1 year with possibility of extension)
• Initial Contract Duration One year with possibility of extension