DR 016/2025 Sr. Payroll Administrator

Under the overall supervision of the Chief, Manila Human Resources Operations, and the direct supervision of the National Payroll Officer, the Sr. Payroll Administrator will be responsible for the timely and accurate global processing of the payroll for the International and/or National staff members worldwide including non-staff members (Consultants and Interns) wherever applicable.

RESPONSIBILITIES

Responsible for processing the regular monthly and/or off-cycle payroll and entitlements such as settling-in-grants, advances, termination emoluments, etc.

• He/she will be accountable for the compliance with relevant internal controls. Periodically evaluates sufficiency of internal controls and recommends improvements as necessary.

• Ensure strict compliance to payroll schedule and relevant rules and regulations.

• Review and reconcile payroll accounting files and other payroll reports before endorsement to National Payroll Officer and before submissions to offices and other stakeholders.

• Validate back-end foundation data in the system to ensure correctness of calculations of salaries and entitlements and take corrective measures as necessary.

• Check monthly statistical reports and other ad-hoc payroll reports. Works with the National Payroll Officer to establish and design other reports necessary for administrative and management purposes.

• Ensure accuracy and validity of input calculations/coding to ensure that such entries are in line with staff and financial rules and/or other administrative issuances.

• Monitor reconciliation of staff members accounts monthly or periodically to clear open items related to entitlements; follow up with the staff members to ensure prompt recovery of any amounts due to the organization.

• Work closely with colleagues in the unit to promptly address queries, concerns, and issues related to staff salary.

• Take action from planned, unexpected or exceptional changes in relevant policies which alter the usual business processes. Propose actions and changes to supervisor as required.

• Develop tools/matrix to automate and facilitate the work of the unit.

• Work closely with OSU and ITC on business requirements for system development or enhancement.

• Work with the Manila Financial Services (MFS), Accounting Department (ACO), Budget, Mission Finance, Internal and External Auditors, Resource Management Officers (RMOs) concerning accounting issues, payroll reporting and documentation.

• Stay abreast of changes in human resources policies as they relate to benefits and allowances.

• Perform other related duties as required.

QUALIFICATIONS

EDUCATION

• Completed university degree in Finance, Accounting, or a related field from an accredited academic institution with 5 years of relevant work experience; or
• Completed High School degree from an accredited academic institution, with 7 years of relevant professional experience.
• Certification as a Certified Public Accountant (CPA) an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

EXPERIENCE

• Experience in corporate payroll operations with knowledge of banking and accounting systems, generally accepted accounting principles, business risk controls.
• Knowledge of IOM financial policies and staff rules and regulations, an advantage.
• Experience with SAP/Oracle HR and payroll system and applications, an advantage.

SKILLS

• High level of computer literacy.
• Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems.
  Adaptation/knowledge in ERP environment an advantage.

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Same Posting Description for Internal and External Candidates