Administrative Assistant

4 days ago

Taguig, National Capital Region, Philippines Outsourcey Full time $40,000 - $60,000 per year

L
ooking to take your career to the next level? Then this role is for you

Join Outsourcey and be part of our mission to revolutionize global talent expansion We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together

Profile Requirements:

  • Previous experience in an administrative or office support role, preferably within a conveyancing or real estate environment
  • Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced setting
  • Excellent written and verbal communication skills for liaising with clients and industry professionals
  • Proficient in Microsoft Office applications (Word, Excel, Outlook) and experienced/familiarity with conveyancing/legal software such as PEXA, LEAP, TriConvey, Smokeball, State Revenue Office (Duties Online), InfoTrack, Adobe (PDF/Sign), Perfect Portal, and Stamp Duty platforms
  • High attention to detail and accuracy when handling sensitive legal documentation and data entry
  • Ability to maintain confidentiality, use sound judgment, and handle client information with discretion
  • Strong interpersonal skills with a professional and proactive approach to client service and teamwork.
  • Demonstrated critical thinking skills and exceptional attention to detail

Core responsibilities:

  • Provide day-to-day administrative support to the conveyancing team, including emails
  • Prepare, draft, and process a range of legal documents and correspondence, including contracts, settlement paperwork, and forms
  • Coordinate with clients, real estate agents, financial institutions, and government bodies to facilitate smooth property transactions
  • Maintain and update digital client files, ensuring all documentation is complete, accurate, and filed appropriately
  • Schedule and manage appointments, meetings, and settlement dates, tracking key milestones throughout the conveyancing process
  • Monitor deadlines, send reminders, and follow up on outstanding items to keep files progressing efficiently
  • Assist with general office duties such as ordering supplies, filing, and supporting team operations as needed
  • Perform ad hoc tasks as required to support the team

Benefits:
Competitive salary Opportunity to shape the HR function of a rapidly growing BPO.
Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together

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