Supply Chain Compliance and Admin Associate

2 days ago

Pasay, National Capital Region, Philippines VESTAS SHARED SERVICE AS Full time $40,000 - $60,000 per year

Warehouse VN

Responsibilities

  • Provide compliance and administration support for Service Supply Chain Philippines (80%), including:

  • Handle Supply Chain Documents relating to Permits, Licenses, and registrations. Monitoring expiry and application lead time, and ensuring all relevant documents for EXIM are available

  • Liaise with PH agencies in relation to licenses and registration applications
  • Documentation and filing

  • Provide administrative support for Service Supply Chain Asia (20%), including:

  • Monitor regulatory requirements and compliance for other APAC countries (EXIM) and permits related to these

  • Support in insurance claims follow-through
  • Filing and documentation

  • Other tasks/activities that may be assigned:

  • Regional meeting scheduling and minute taking, and follow-through

  • Shared folder maintenance

Qualifications

  • At least 3-5 years of relevant Supply Chain or regulatory experience or exposure
  • At least 3-5 years' experience of administrative work
  • Prior experience coordinating projects and change management initiatives
  • With a bachelor's degree in business, Supply Chain or Pharmacy/Chemistry

Competencies

  • Effective communication skills across all levels of the business
  • Professional stakeholders and change management skills
  • Proficient problem-solving abilities and analytical skills in a business context. Able to take initiative and demonstrate responsibility and ownership
  • Ability to work with ambiguity to provide clarity
  • Functions effectively in environments of rapid change and conflicting demands. Demonstrated ability to balance competing priorities. Demonstrates urgency in meeting goals.
  • Cross-cultural understanding is a prerequisite
  • Advanced English oral and written communication skills, including confidentiality, interpersonal skills, presentation skills, and an ability to use a variety of communication tools. Ability to communicate effectively with senior levels of the organization, especially senior managers and other key decision-makers
  • Essential behaviors - collaboration, continuous improvement, accuracy focus, methodical, flexibility, customer focus, active listener, accountability, willingness to work in a multinational cultural, cross-functional, and team environment

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