Commerce Finance Systems Specialist

7 days ago

Ayala Alabang, National Capital Region, Philippines eClerx Full time
Description

Essential Job Functions 

  • Become the subject matter expert in the way that our A&P budget management tool works, to the level expected of a business user, not that of an IT expert.
  • Become the point person for business partners across various teams in dealing with issues they need help with relating to Anaplan functionality, including the systems with which it interacts.
  • Perform monthly and ad-hoc journal entries to ensure that spend is correctly accrued or reclassed in the general ledger.
  • Build strong relationships with various business partners with whom you will work to resolve issues relating to Anaplan. These partners will be both internal, such as IT and Accounts Payable, and external, such as our support contacts at third-party software providers, with which Anaplan interacts
  • Look for underlying issues driving problems with Anaplan budget and spend data accuracy and provide recommendations to resolve.
  • Build out documentation on the way in which data flows both internally within Anaplan, and externally with other client's systems and third-party software.
  • Work closely with the Invoice clerk to address issues they're experiencing with processing Commerce invoices.
  • Perform monthly reviews of 'aged programs with un-invoiced remaining committed spend' to determine whether an invoice will be received, or if that spend can be released back to the budget for Sales to use.
  • Perform the monthly manipulation of Commerce and Distributor Support budget data into the format required for use in our monthly P&Ls
  • Work with internal partners to perform the payment of National Incentives to our distributor partners every two months. This involves liaising with other teams to determine which incentives should be paid, retrieving the appropriate data from the system in which it's kept, organizing it into an executable format, liaising with our Accounts Payable partners to process the payment, and to report to business partners on what was paid.
  • Maintain satisfactory attendance, including timeliness
  • Responsible for understanding and complying with applicable quality, environmental, and safety & regulatory considerations. If accountable for the work of others, responsible for ensuring their understanding and compliance.

Minimum Qualifications

  • Associate's degree in Accounting, Finance, or Business.
  • 4 years of prior Financial System data maintenance, Finance, AP Clerk, or Bookkeeping experience reflecting increasing levels of responsibility 
  • Ideally, experience working with Anaplan or a similar A&P budget management software
  • Skilled in the use of MS Excel at an intermediate to advanced level
  • Strong communication skills are a must as the Anaplan point person for multiple business partners
  • Skilled at adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals
  • Skilled in producing clear, thorough and concise documentation of processes.
  • Ability to work under pressure, meet aggressive deadlines, and make sound decisions while using discretion when dealing with confidential information
  • Experience reading and comprehending simple instructions, short correspondence, and memos
  • Skilled at writing simple correspondence, Intermediate MS Word and MS Outlook email skills
  • Must be willing to work night shift schedules (US hours) and during PH Holidays.
  • Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).

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