Admin Support

2 days ago

Philippines REMOTE STAFF, INC. Full time ₱150,000 - ₱300,000 per year

JO 15801 | Admin Support for AU Real Estate Company

Job Status: Full-Time (40 hours a week)
Work Schedule: Monday to Friday 8:30 AM to 5:30 PM AEST (6:30 AM to 3:30 PM PH)

Why choose Remote Staff?

  • 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
  • 17+ years in the remote work industry. We've helped more than 8K Filipinos establish virtual careers with international clients since 2007.
  • Competitive and negotiable compensation (depending on skill level & experience)
  • 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.
*Terms and conditions apply.

Job Objective: To assist with the day-to-day business operations from the back end from start to end of shift. Organizing and sorting of tasks daily.

Key Responsibilities

  • Appointment management: Currently, the whole booking process is done via Gmail, Podium, GeoOp, in-house booking system form, Spreadsheet, and HelloApp. The staff is responsible for booking the appointments.
  • Communication: The staff is responsible for addressing enquiries from the client, follow-up, and sending reminders of their appointment via Gmail for Email, and Podium for Phone & Text Messaging.
  • Customer & Listing Registry: Responsible for accurately placing the clients' details and correct listing details to the CRM called GeoOP
  • Invoicing: The invoice is incorporated with GeoOP via Xero. The staff is responsible for preparing invoicing for the clients/customers.
  • Reporting: Responsible for sending the inspection reports to the clients/customers, uploading audit reports to the system applications and sending the End-Of-Day Report.
  • Information Management; Responsible for the collection, storage, management, and maintenance of data and other types of information. It involves the gathering, dissemination, archiving, and destruction of information in all its forms
  • Ad hoc Tasks: Responsible for addressing ad hoc admin-related tasks

Qualifications and Skills

  • Proven experience as admin support, virtual assistant, or equivalent
  • Calendar and appointment management skills are highly preferred
  • Customer service experience is preferred
  • Great attention to detail, self-starter, and well-organized
  • Verbal and Written communication skills
Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

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