HR & Payroll Specialist

2 days ago

Katipunan Metro Manila, Philippines Linkage Foods Ventures Corporation Full time ₱400,000 - ₱800,000 per year

Location: Katipunan, Quezon City

Reports to:  COO, Head of Operations


Position Summary

The HR and Payroll Specialist will be responsible for the end-to-end administration of the company's payroll system and managing core HR functions, including recruitment, employee record management, and basic employee relations. This role requires strict adherence to confidentiality, labor laws, and internal policies.

Key Responsibilities

Payroll Management

  • Process bi- monthly payroll for all employees accurately and on time, including salaries, wages, bonuses, deductions, and adjustments.
  • Ensure compliance with all local and national tax regulations, government-mandated benefits (e.g., SSS, PhilHealth, Pag-IBIG), and statutory reporting requirements.
  • Maintain the payroll system database, ensuring all employee records (new hires, terminations, salary changes, leave) are updated promptly and accurately.
  • Handle and resolve employee queries regarding paychecks, deductions, and tax matters.
  • Calculate and process final pay and separation benefits for resigned/terminated employees.

Human Resources Administration

  • Recruitment & Onboarding: Manage the full cycle recruitment process for non-managerial and entry-level roles, including job posting, initial screening, interview scheduling, and background checks.
  • Employee Records: Maintain and update all personnel files, ensuring data accuracy and confidentiality in compliance with data privacy regulations.
  • Benefits Administration: Assist with the enrollment and management of employee benefits programs and leaves (sick leave, vacation leave, maternity leave, etc.).
  • Compliance: Assist in drafting, updating, and communicating HR policies and procedures to ensure adherence to company standards and labor laws.
  • Timekeeping: Oversee and audit the daily timekeeping system, ensuring hours worked, overtime, and leaves are correctly recorded before payroll submission.

Qualifications

Required Skills & Experience

  • Proven experience in payroll processing and HR administration, preferably in a Food & Beverage industry.
  • Strong working knowledge of local labor laws and regulations related to compensation, benefits, and employment standards.
  • Familiarity with standard payroll software/systems (e.g., QuickBooks, or general HRIS systems]).
  • High proficiency in Microsoft Excel for data analysis, reporting, and payroll reconciliation.
  • Excellent organizational skills with a strong attention to detail and accuracy.

Personal Attributes

  • Exceptional discretion and ability to handle confidential information with integrity.
  • Strong verbal and written communication skills to effectively address employee inquiries and communicate policies.
  • Proactive, self-starter who can work independently and manage competing priorities effectively.

Educational Requirements

  • Bachelor's degree in Human Resources Management, Accounting, Business Administration, or a related field.

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