Finance and Documentation Officer

2 weeks ago

Baliuag, Philippines Astral Motors Corporation Full time ₱200,000 - ₱240,000 per year

Job Summary:

We are seeking a Finance & Documentation Officer with strong attention to detail and organizational skills to manage the verification, processing, and filing of documents related to bank collections and financial transactions. This role plays a crucial part in ensuring accurate documentation for vehicle financing, payment collections, and compliance with banking and regulatory requirements in the automotive industry.

Key Responsibilities:

  • Review and verify all documents required for bank collections, including loan contracts, promissory notes, billing statements, and payment schedules.
  • Ensure completeness, accuracy, and compliance of documents submitted to banks and financial institutions for vehicle financing and loan approvals.
  • Coordinate with sales and F&I departments to collect and validate necessary customer and vehicle documents.
  • Track the status of submitted documents for funding and collections, and follow up with banks for updates or corrections.
  • File and maintain all documentation related to bank transactions, loan agreements, and financing deals, both physically and digitally.
  • Ensure timely and organized filing of documents for audits, internal reviews, and regulatory compliance.
  • Assist with reconciliation of finance-related transactions between dealership records and bank disbursements.
  • Handle sensitive customer financial data with confidentiality and in accordance with data protection standards.
  • Support the finance team in documentation requirements for monthly closings, collections, and reporting.
  • Address any discrepancies or missing documents proactively and escalate issues as needed.

Qualifications:

  • Bachelor's degree in Finance, Accounting, Business Administration, or related field.
  • Minimum of 2 years' experience in a finance, banking, or documentation role—preferably in the automotive or dealership industry.
  • Familiarity with vehicle financing processes, bank documentation, and collections workflows.
  • Proficiency in Microsoft Office (Excel, Word, Outlook); experience with DMS or finance software is an advantage.
  • Strong attention to detail, organization, and documentation accuracy.
  • Good written and verbal communication skills.
  • Ability to handle multiple tasks and meet tight deadlines.

Preferred Skills:

  • Experience dealing with multiple banks or financial institutions.
  • Knowledge of local banking regulations, credit policies, and document control procedures.
  • Prior experience working with loan processing or dealership management systems (e.g., Dealertrack, AutoMate, CDK, SAP).

Job Types: Full-time, Permanent

Pay: Php17, Php20,000.00 per month

Benefits:

  • Additional leave
  • Free parking
  • On-site parking
  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

Expected Start Date: 09/09/2025

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