Paralegal
5 days ago
Legal Specialist/ Paralegal
The Legal Specialist / Paralegal (Legal Secretary and Compliance Specialist) plays a key role in supporting the Department Head and Corporate Lawyer in all aspects of legal and compliance work.
This position also involves coordination with government offices and other external parties to help ensure that legal and regulatory requirements are met.
We are looking for a highly motivated individual with experience in a law firm industry, who demonstrates strong attention to detail, excellent organizational skills, and the ability to manage legal tasks effectively.
This role offers a clear path for growth, with the next level being Assistant Supervisor.
I. QUALIFICATIONS
1. Experience and exposure to legal matters related to labor laws, SEC and government compliance (including LLDA, DENR, AMLA, EPR, etc.), corporate transactions, contracts, and intellectual property (trademarks and patents) application and maintenance.
2. Advanced proficiency in computer programs, especially PowerPoint, Canva and Excel, with the ability to create clear and efficient spreadsheets and presentations.
3. Skilled in typing, rekeying documents, taking detailed notes, and proofreading with high accuracy.
4. Knowledgeable in handling basic legal administrative tasks and concerns when dealing with government offices and judicial courts.
5. Basic familiarity with legal procedures, including modes of service and filing.
6. Strong organizational skills to manage multiple tasks effectively.
7. Excellent interpersonal and social skills for effective collaboration and communication.
8. Exceptional attention to detail and a sharp memory to ensure accuracy and thoroughness.
II. DELIVERABLES
1. Provide secretarial support to the Legal Head.
2. Prepare PowerPoint presentations and other reports as needed and provide technological/technical support.
3. Draft official communications and correspondence.
4. Assist in due diligence by gathering necessary information and documentation.
5. File pleadings, complaints, motions, and other legal documents with courts, the Office of the City Prosecutor, labor courts, and other relevant bodies.
6. Perform data entry and maintain organized file management systems.
7. Handle notarization and ensure compliance with notarial requirements.
8. Schedule appointments and manage the calendar for senior legal staff.
III. KEY RESULT AREAS / PERFORMANCE MEASURES
- File and Compliance Management
- Notary Management
- Administrative Support Services
- Inventory and Resource Management
- Deadline management
- Support in Special Project Management
IV. JOB SPECIFICATIONS
Administrative and Technological Support to Senior Staff:
- Manage and maintain schedules, appointments, and deadlines.
- Prepare PowerPoint presentations and other reports as needed and provide technological/technical support.
- Draft official communications and correspondence.
- Assist in the preparation of supporting documents for litigation cases, legal compliances, and special projects; review exhibits and preparation of list of annexes and exhibits
- Maintain custody of all documents and files related to litigation, permits, legal compliances, and special projects.
- Support the drafting and preparation of affidavits, pleadings, motions, appeals, and other legal documents submitted to courts and quasi-judicial bodies.
- Collate and organize all supporting documents and case files received from or submitted to courts and quasi-judicial entities
- Draft simple replies and correspondence.
Legal and Compliance Records Management:
- Handle Notarization and be responsible for maintaining and filing notarized documents.
- Prepare and submit monthly reportorial requirements to the Regional Trial Court.
- Ensure systematic filing and safekeeping of documents and records related to litigation and special projects.
Office and Inventory Management:
- Manage office supplies and inventory.
- Prepare and process cash requisitions and other operational needs.
Coordination and Liaison:
- Assist in coordinating with both internal departments and external stakeholders, such as government agencies, legal counsel of opposing or other parties, third parties.
Other Duties:
- Perform other tasks or responsibilities that may be assigned from time to time in support of legal and compliance operations.
EDUCATION:
Graduate of 4-5 year-college degree course.
PROFESSIONAL EXPERIENCE
Applicants should have at least 2 to 3 years of legal experience in a law firm or a related legal field. Recent graduates may also be considered, provided they have strong academic credentials and an excellent educational background.
KEY COMPETENCIES:
- Technological Proficiency – Comfortable using modern legal and productivity tools; adaptable to new technologies.
2. Strong Attention to Detail & Sharp Memory – Able to identify discrepancies and recall important information or details efficiently.
3. Street Smart – Practical, resourceful, and able to think on their feet in dynamic or high-pressure situations.
4. Self-Management – Demonstrates independence, quick thinking, and strong problem-solving abilities.
5. Interpersonal Effectiveness – Works well in a team, communicates clearly, and contributes positively to a collaborative environment.
JOB-SPECIFIC COMPETENCIES
Resilience
Integrity
Communications
Logical Thinking
Responsibility
FUNDAMENTAL SKILLS
Organizational and Time Management Skills – Able to prioritize tasks effectively and meet deadlines under pressure.
High Attention to Detail – Maintains accuracy and precision in all aspects of work.
Computer Proficiency – Skilled in using standard office software and legal research tools.
Interpersonal and Communication Skills – Clear and effective communicator, both written and verbal; builds strong professional relationships.
Multi-Tasking Ability – Capable of handling multiple responsibilities simultaneously without compromising quality.
Proactiveness – Takes initiative and anticipates needs without constant supervision.
Logical and Analytical Thinking – Approaches problems with sound reasoning and effective decision-making.
Physical Strength and Stamina – Able to endure long working hours and physically demanding tasks when required.
-
Paralegal (HS)
2 weeks ago
Manila, National Capital Region, Philippines Global Finance Teams Full time ₱600,000 - ₱1,200,000 per yearThe Paralegal at GFT will provide essential legal support to the legal team by assisting with research, documentation, and compliance tasks. This role requires a detail-oriented and organized individual who can manage multiple legal projects while ensuring compliance with applicable laws and regulations.ResponsibilitiesCreate and maintain legal documents,...
-
Junior Paralegal
5 days ago
Manila, National Capital Region, Philippines Anywhere Talent Full time $60,000 - $80,000 per yearJunior ParalegalAbout UsAnywhere Talent is redefining how businesses connect with global talent. Founded in 2015 by brothers Aamir and Asif, our company was built on a vision to harness the potential of remote work. Today, we specialize in connecting businesses with skilled professionals worldwide, leveraging cutting-edge AI tools to streamline workflows and...
-
Paralegal
5 days ago
Manila, National Capital Region, Philippines Limitlessli Full time ₱40,000 - ₱60,000 per yearAt Limitlessli, we specialize in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. Leveraging our extensive global network, we connect clients with highly qualified professionals, offering meticulously tailored services to meet our clients' unique business needs.The Opportunity:As a Paralegal, you will...
-
Paralegal
5 days ago
Manila, National Capital Region, Philippines ASW Full time ₱900,000 - ₱1,200,000 per yearJob Description The OpportunityOur partner, recognized in the 2024 edition of "The Best Lawyers in America" and recently awarded Best Law Firms, United States Immigration Law, Tier 1 for the 2025 edition, is seeking a Paralegal to join their esteemed teamThis premier boutique immigration law firm, based in New York City with over 25 years of experience, is...
-
Paralegal
5 days ago
Manila, National Capital Region, Philippines AS White Global Full time $40,000 - $60,000 per yearThe OpportunityOur partner, recognized in the 2024 edition of "The Best Lawyers in America" and recently awarded Best Law Firms, United States Immigration Law, Tier 1 for the 2025 edition, is seeking aParalegalto join their esteemed teamThis premier boutique immigration law firm, based in New York City with over 25 years of experience, is known for crafting...
-
Paralegal Estate Planning
3 days ago
Manila, National Capital Region, Philippines Seamlessassist Full timeJob Title: Paralegal Estate Planning & Administration Job Type: Remote / Full-time or Part-time Start Date: ASAPAbout the Role: Were seeking a highly organized and experienced Paralegal with specialized knowledge in estate planning and estate administration. The ideal candidate will work closely with our clients and/or legal counsel to manage estate-related...
-
Litigation Paralegal
5 days ago
Manila, National Capital Region, Philippines BruntWork Full time ₱400,000 - ₱1,200,000 per yearThis is a remote position. Schedule: Monday–Friday, 9:00 am – 6:00 pm EST (includes 1-hour unpaid break) Total Weekly Hours: 40 Hours Join a dynamic legal team as an experienced Litigation Paralegal supporting complex personal injury cases. You'll manage 40–60 active litigation files, handle intricate multi-defendant discovery, coordinate with...
-
Virtual Paralegal
1 week ago
Manila, National Capital Region, Philippines Offshore Launch Full time ₱138,000 per yearWe are seeking a detail-obsessed, methodical Virtual Paralegal (Drafter) who is eager to learn and grow within our legal operations team. This is a client-centered estate planning law firm that values precision, consistency, and excellence. This position requires transferable specific skills, but no legal experience is required—a sharp eye for detail, a...
-
Lead Paralegal
3 days ago
Manila, National Capital Region, Philippines Dexcom Full time ₱1,200,000 - ₱2,400,000 per yearThe CompanyDexcom Corporation (NASDAQ DXCM) is a pioneer and global leader in continuous glucose monitoring (CGM). Dexcom began as a small company with a big dream: To forever change how diabetes is managed. To unlock information and insights that drive better health outcomes. Here we are 25 years later, having pioneered an industry. And we're just getting...
-
U.S. Immigration Paralegal
1 week ago
Manila, National Capital Region, Philippines Law Offices of Sabrina Li Full time ₱360,000 - ₱720,000 per yearThe Law Offices of Sabrina Li, P.C., is a premier immigration law firm headquartered in Los Angeles, California, with operations in Texas, South Africa and the Philippines, dedicated to delivering personalized legal services tailored to the unique needs of each client. We handle each case with the highest level of care and diligence, ensuring that our...