Finance and Accounting Manager

JOB SUMMARY

• Secures financial operations by monitoring and approving financial processing, reporting and auditing.
• Supervises accounting associates and supervisors to assure that the department accomplishes accounting objectives by selecting, onboarding, assigning, managing and mentoring employees.
• Meets accounting operational standards by contributing financial information to strategic plans and reviews, resolving problems and identifying system improvements.
• Protects organization's value by keeping information confidential.
• Maintains financial security by adhering to internal controls.
• Updates job knowledge by participating in educational opportunities, ready professional publications and participating in professional organizations.
• Substantiates financial transactions by auditing documents.
• Maintains accounting controls by preparing and recommending policies and procedures.
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Complies with national and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements and advising management on needed action.
• Works closely with the management and other departments' team to facilitate the successful execution of Company goals and project objectives.
• Coordinates with third party financial relationships, including debt and equity sources, banks, external auditor and government agencies.
• Works on multiple projects, with varying level of priority and meeting the agreed timeline of each tasks as planned.

MAIN DUTIES & RESPONSIBILITIES

Financial Reporting

• Checks all documents to ensure everything is in order otherwise. Provides solutions to issues or concerns.
• Ensures that the monthly transactions are recorded and completed not later than 12th day of the current month.
• Produces monthly financial statements not later than 15th day of the current month.
• Reconciles all necessary accounts in the Balance Sheet. This includes monthly bank reconciliation, PPE and prepayments lapsing schedule, etc.
• Submits the monthly financial reports with analysis not later than the 17th day of the current month.
• Meets accounting financial standards by providing accounting department annual budget information, monitoring expenditures, identifying variances and implementing corrective actions.
• Maintains cash flow by monitoring bank balances and cash requirements, and resource planning.
• Approves ledges entries by auditing transactions.
• Supports annual audit by providing information and answers to auditors.
• Provides financial information to management by researching and analyzing accounting data and preparing reports.
• Prepares asset, liability and capital account entries by compiling and analyzing account information.
• Recommends financial actions by analyzing accounting options.
• Summarizes current financial status by collecting information, preparing balance sheets, profit-and-loss statements, and other reports.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Secures financial information by completing database back ups and following internal controls.
• Prepares financial reports by collecting, analyzing and summarizing account information and analyzing trends.
• Prepares or reviews monthly bank reconciliation.
• Prepares or reviews daily cash position report. This is used as a basis to manage cash disbursements.
• Keeps up to date records of manual books of account.
• Prepares projections, budgets and other reports as required by management.

Payroll

• When necessary, provides guidance to other departments with payroll computations, in compliance with DOLE and other statutory regulations (SSS, PHIC, HDMN and BIR). Collate all related documentations as a basis for the computation.
• Facilitates bank uploads and monitor bank balances to guarantee funds are sufficient to initiate the salary crediting on time.
• Audits and reviews documentations related to receipt of cash payroll. For any unclaimed cash payroll, validates that the funds were actually deposited not later than the close of payroll week or next working day if payroll is on a Friday or a day prior holiday.

Tax Compliances

• Computes and/or reviews of tax dues, preparation and/or monitor of tax returns, and other BIR documentary submission based on registered tax type per BIR Form 2303.
• Prepares and/or monitors documents related to EFPS and Looseleaf application. Monitor status and satisfy requirements as deemed necessary by the BIR.
• Prepares requested documents for BIR Audits. Compute internal tax exposure analysis for discussion with management. Liaise with assigned representative in dealing with BIR auditors.
• Monitors Official Receipt and Authority to Print details and initiate processing of new ATP application at least three (3) months prior expiration.
• Facilitates and monitors processing of annual tax clearance certificate that need renewal at least 2-3 months before expiration of current certificate.

Disbursements

• Maintains and monitors PPE and pre-payments lapsing schedule/ledger.
• Validates and reviews computation, as well as the attached documentations before submitting for approval. Making sure these are within pre-approved PO and valid documentations from operations and cost team is attached.
• Maintains proper compilation of documents related to the above listed transactions.
• Facilitates and/or review of encoding of the above listed transactions in the accounting system and liaise with Accounting Associate and Supervisors for Financial Reporting month-end closing.
• Carries out administrative duties such as document filing, submission to regulatory agencies and other Accounting and Finance functions as required by the management.

Billing and Collections

• Closely coordinates with cost control team to ensure timely send-out of billings to client to ensure swift collections.
• Develops and maintains sales and margin reporting for each of client's profitability analysis. Updating the same as necessary.
• Closely monitors credit and collections team to maintain receivables in its current status.
• Ensures that assets or properties of the Company are fully covered with insurance.
• Assists in the development and implementation of standard operating and accounting procedures to mitigate accounting and internal control risks.
• Performs other related jobs such as preparation and review of documentations, as required by the immediate Superior.

QUALIFICATIONS

• Bachelor's Degree in Accountancy
• Certified Public Accountant is a plus
• Other career related license or certification is an advantage
• At least 5 years' experience in accounting/ finance, with at least 1-2 years in managerial role
• Experience with financial reporting requirements
• Excellent communication, technical, research, budgeting, general math, accounting, data entry, supervision and team leadership skills
• Proficiency with audits
• Time management with ability to prioritize multiple deadlines and properly delegate tasks
• Knowledge in corporate finance, GAAP and PAS
• Confidentiality and trustworthiness
• Willing to work in Muntinlupa
• Willing to start ASAP