Sales and Category Assistant

About the job Sales and Category Assistant
Shape strategies with insights that matter.
Hi We're
Smartsourcing
, and we're looking for a
Sales & Category Assistant
to join our
onsite
team—someone who enjoys turning raw data into actionable insights, supporting sales efforts, and helping brands succeed. You'll collaborate closely with the founders and commercial team, analyzing trends, creating reports, and optimizing processes that drive business growth.

Where?
JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu
About The Role
This role combines data analytics, sales support, category insights, and administrative coordination. The Sales & Category Analyst works closely with the founders and the commercial team to streamline processes, identify opportunities for efficiencies, and contribute to the overall growth of our client and its partnered brands. The successful candidate will be detail-oriented, proactive, and able to interpret large data sets while also being skilled in producing polished presentations, templates, outreach materials, and category insights reports.

Key Responsibilities
*
About You*

• Data Analysis & Reporting
• Download raw sales data from retailer portals and convert them into readable, usable formats.
• Analyse sales data, trends, and performance, providing clear commentary and insights.
• Download and format planned orders from supplier.
• Download and process DIFOT (Delivery In Full On Time) reports by customer and supplier.
• Extract forecasting data and identify anomalies or variances requiring escalation.
• Conduct IRI and Quantium data analysis across multiple brands and categories.
• Maintain and improve data templates for reporting and insights.
• Highlight efficiency or improvement opportunities in current data analysis processes.
• Sales Support
• Customise outreach emails for prospective client businesses, including founder details, product category, and key points of difference (POD).
• Tailor proposal presentations for potential clients, ensuring branding, messaging, and data accuracy.
• Assist in creating social media content (LinkedIn / Instagram) using Canva, Visme, or similar tools.
• Track and report weekly competitor promotional activities via desktop research.
• Category Support
• Provide category insights and analysis to support brand positioning and strategy.
• Assist in identifying category opportunities and performance gaps.
• Present summary of insights that support category planning and client presentations.
• Administrative & Operational Tasks
• Complete PAFs (Product Application Forms), NLFs (New Line Forms), and supplier portal submissions.
• Help manage retailer portal updates and data uploads.
• Ensure that all documents, reports, and submissions are formatted professionally and delivered on time.
• Support process improvement by documenting and recommending workflow efficiency.

Education & Qualifications

• Bachelor of Science in Business Administration, Commerce, Marketing, or related field.

Requirements & Skills
Experience

• 2–3 years of experience in sales support, category management, commercial analysis, retail FMCG support, or related analytics/administration function.

Technical Skills

• Highly proficient in Microsoft Excel (VLOOKUP, XLOOKUP, Pivot Tables, BI reports).
• Skilled in Microsoft PowerPoint (presentation formatting, branding, and storytelling).
• Ability to analyse, interpret, and summarise large datasets.
• Ability to learn new reporting and presentation tools (e.g., Canva, Visme, Google Slides).
• Familiarity with retailer portals, IRI, or Quantium is an advantage.

Analytical & Professional Skills

• Strong critical thinking and analytical ability.
• Ability to communicate insights clearly and succinctly.
• Exceptional attention to detail and accuracy.
• Strong problem-solving skills and initiative.
• Ability to manage multiple priorities and deadlines.
• Good business sense and commercial awareness.

Personal Attributes

• Organized, self-directed, and reliable.
• Proactive and eager to enhance existing processes.
• Strong sense of accountability and ownership.
• Comfortable working in a fast-paced environment with minimal supervision.

Key Competencies

• Data Accuracy & Interpretation – ensures insights are valid and actionable.
• Communication Skills – ability to convey key data outtakes clearly.
• Efficiency & Time Management – manages multiple deadlines effectively.
• Process Improvement – Identifies and implements workflow enhancements.
• Collaboration – works well with founders, commercial teams, and external partners.
• Creativity – the ability to create visually appealing templates and social content.

Tools & Systems Used

• Microsoft Excel
• Microsoft PowerPoint
• Canva / Visme
• Retailer Portals (Coles, Woolworths, etc.)
• IRI / Quantium (as applicable)
• Email and communication platforms
• Internal Smartsourcing systems

Benefits
Step Into The Smartsourcing Experience
Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here
About
At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Join Smartsourcing and turn insights into impact