Finance and Admin Officer

2 hours ago

Makati City, National Capital Region, Philippines Staff Domain Inc. Full time ₱1,200,000 - ₱2,400,000 per year
Setup and Location: Onsite
Work Schedule: 9:00 AM-6:00 PM (AEDT) | 6:00 AM-3:00 PM (PH Time)
Employment Type: Full-time

Ready to do work that actually excites you? 

We're looking for a proactive and detail-oriented Accounts & Administration Officer to join our team. In this role, you'll manage accounts payable and receivable, assist with BAS and GST reporting, and maintain accurate financial records. You'll also support daily administrative tasks, coordinate with clients and vendors, and assist with marketing activities to ensure efficient, compliant, and well-organised operations.

What You'll Do
You'll be the kind of person who:

Accounting
  • Manage accounts payable processing and reconcile invoices from vendors, working with them to resolve discrepancies.
  • Review, verify, and process invoices for payment, ensuring accuracy and compliance with company policies.
  • Manage accounts receivable by updating customer agreements, preparing and sending invoices, tracking receivables, and following up on payments.
  • Handle basic bookkeeping tasks, including expense tracking, P&L analysis, and financial reporting.
  • Prepare finance reports and presentations.
  • Maintain organised financial records and documents in compliance with data retention policies and Australian regulations.
  • Assist in filing Goods and Services Tax (GST) returns, ensuring compliance with tax regulations and deadlines.
  • Support the preparation, reconciliation, and lodgement of Business Activity Statements (BAS).
  • Work with external accountants on the preparation of tax returns.
Administration
  • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  • Facilitate and document contract and license renewals, ensuring deadlines are met and all paperwork is completed.
  • Maintain and update documents, templates, and policies to ensure accuracy and accessibility.
  • Manage and maintain office supplies and equipment.
  • Work with technicians to maintain the client asset (device) register.
  • Oversee ticket management, including follow-ups and coordination with technical staff.
  • Provide general administrative support such as responding to queries, creating reports, and performing data entry.
  • Coordinate and organise internal meetings, including preparing agendas and taking minutes.
  • Create quotes for clients based on information provided by technicians, and follow up for approval and payment.
  • Place orders for equipment and services based on approved quotes and coordinate the delivery of goods.
Marketing
  • Review subscribed white-labelled marketing materials and recommend suitable content for posting on LinkedIn.
  • Review internally posted news articles and repurpose them for LinkedIn publishing.
  • Create fortnightly client newsletters featuring security and productivity updates based on information provided by technicians.
  • Attend meetings and assist external marketing partners in executing campaigns.
  • Undertake projects to update processes, improve efficiency, and minimise risk.
  • Adhere to company procedures and policies to maintain a high level of security at all times.
RequirementsWhat You Bring
We're looking for someone with:
  • Minimum 3 years of accounting administration or bookkeeping experience, with solid hands-on expertise in Xero within the Australian market.
  • Experience working in a Managed Service Provider (MSP) environment.
  • Experience with ConnectWise PSA is an advantage.
  • Excellent written and verbal communication skills to effectively work with internal teams, vendors, and clients.
  • Highly self-motivated with strong ownership, accountability, attention to detail, and the ability to follow processes and instructions.
  • Able to work under pressure, manage multiple tasks simultaneously, and meet strict deadlines.
  • Capable of working both independently and collaboratively within a team.
  • Skilled in building strong, professional relationships with colleagues, vendors, and clients.
  • Thrives in a fast-paced environment with a high level of accountability.
  • Applies security and risk management best practices conscientiously in all tasks.
BenefitsWhy You'll Love Working Here 
  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more.
Let's Talk
If you're thinking "this sounds like me"—it probably is. Click apply. We can't wait to meet you.

  • Finance and Admin Assistant

    29 minutes ago

    Makati City, National Capital Region, Philippines IASA, Inc. Full time ₱250,000 - ₱450,000 per year

    The Finance and Admin. Assistant will assist in all functions related to Finance Activities including but not limited to Payroll preparations, Account Receivable & Accounts Payable tasks and other admin. tasks. He/she will work closely with the Finance and Admin Assistant Manager, Finance and Admin Specialist, and Payroll...

  • Finance and Admin Coordinator

    1 week ago

    Makati City, National Capital Region, Philippines PJ Link Language Center Inc. Full time ₱250,000 - ₱400,000 per year

    Job Opening: Finance and Admin CoordinatorCompany: PJ Link Language Center, Inc.Location: Makati City (On-site)Work Schedule: Monday to Friday, 8:00 AM – 5:00 PMPJ Link Language Center Inc. is a training institution offering high-quality Japanese and English language programs for individuals and corporate clients in the Philippines and abroad. We are...

  • Admin and Finance Staff

    1 hour ago

    Makati City, National Capital Region, Philippines A.C Properties Inc. Full time ₱120,000 - ₱150,000 per year

    Responsibilities:Perform general office administration and finance works in the day to day operations.Attend to office visitors and clients.Develop and maintain filing systems, and create reports and presentations.Assists in the marketing activities of the company.Perform communication and coordination with other staff and...

  • HR and Admin Associate

    2 hours ago

    Makati City, National Capital Region, Philippines Macondray Finance Corporation Full time ₱1,200,000 - ₱2,400,000 per year

    JOB SUMMARY:1. Office ManagementEnsure efficient and effective operation of office and property maintenance, personnel safety, regulated compliances, office renovations, processing of permits and licenses, facilitating the process and monitoring of lease agreements, service contracts and subscription contracts, enrolment of property insurances, warehouse...

  • Admin Officer

    11 minutes ago

    Makati City, National Capital Region, Philippines ELLA DL BEAUTY INC Full time ₱400,000 - ₱800,000 per year

    WE'RE HIRINGOnsite | MakatiFull-timeWe're expanding our team and looking for passionate, skilled professionals to grow with us. If you're ready for your next big career move, explore our open roles below and find where you fit best.ADMIN MANAGERLead with structure. Manage with purpose. We're looking for an Admin Manager who can ensure smooth daily...

  • Finance & Admin. Staff

    2 hours ago

    Quezon City, National Capital Region, Philippines Cubesystem Builders Corp. Full time ₱160,000 - ₱204,000 per year

    The Finance and Admin Staff is responsible for supporting both financial operations and administrative functions. This includes assisting in bookkeeping, financial reporting, billing, and collections, as well as handling day-to-day administrative tasks to ensure efficient office operations.Job Type: Full-timePay: Php16, Php17,000.00 per monthWork Location:...

  • Finance Officer

    57 minutes ago

    Makati City, National Capital Region, Philippines IDP Education Ltd Full time ₱900,000 - ₱1,200,000 per year

    About IDPIDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology and customer research. An Australian-listed company, we operate in more than 50 countries around the world.Our team is comprised of over 7,000 people of various...

  • HR and Admin Officer

    2 weeks ago

    Makati City, National Capital Region, Philippines DIMACULANGAN, DIMACULANGAN AND CO. CPAs Full time ₱300,000 - ₱360,000 per year

    · Candidate must possess at least a Bachelor's Degree on the field of Psychology or Human Resources Development or Leadership and Human Capital Management.· With at least 1 year of working experience in the related field.· Proficient in MS Office.· With strong inter-personal background with good oral and written communicating book skills.· Strong...

  • Admin Officer

    2 weeks ago

    Makati City, National Capital Region, Philippines Scientific Biotech Specialties, Inc. Full time ₱600,000 - ₱800,000 per year

    We're seeking a highly organized and detail-oriented Admin Officer to join our team. In this role, you'll manage company travel reservations, coordinate internal events, and handle key administrative functions. The ideal candidate should be resourceful, have excellent communication skills, and be capable of multitasking in a dynamic work...

  • HR and Admin Officer

    1 hour ago

    Makati City, National Capital Region, Philippines Bahama Realty and Development Corp Full time ₱250,000 - ₱500,000 per year

    Job Description:Maintaining physical and digital personnel records like employment contract, job offer, training agreement.Updating internal database when there are new hires / resigned employees.Conducts onboarding for newly hired personnel.Oversee employee orientations and training.In charge in the issuance of notices, memo, announcements to...