Administrative Generalist

2 weeks ago

Taguig, National Capital Region, Philippines JKS Tech Solutions Inc. Full time ₱300,000 - ₱450,000 per year

Job Title: Administrative Generalist

Department: Administration

Job Summary:

The Administrative Generalist provides day-to-day administrative support across departments to ensure efficient operation of the office. This role handles a variety of administrative tasks, supports HR and accounting functions, and assists in implementing office procedures.

Key Responsibilities:

Administrative Support

· Provide comprehensive administrative support to different departments

· Maintain and update office filing systems, both electronic and physical

· Draft, proofread, and distribute memos, letters, and other business correspondence

· Receive, route, and respond to emails, phone calls, and other forms of communication

· Manage the company calendar, including scheduling meetings, events, and travel arrangements

· Organize and coordinate logistics for internal meetings, trainings, and external events

· Monitor deadlines and follow-up on pending matters for management and teams

· Prepare office documents and templates such as forms, checklists, and trackers

· Maintain inventory of all office supplies and cleaning materials, and coordinate purchase and restocking

HR Support

  • Assist in the onboarding and offboarding processes
  • Maintain employee records and ensure proper documentation
  • Support basic employee engagement initiatives (birthdays, announcements, etc.)

Finance & Procurement Assistance

  • Assist in processing invoices, reimbursements, and petty cash
  • Coordinate with suppliers and service providers for orders and deliveries
  • Support documentation and filing for financial records

General Operations

  • Ensure the cleanliness and organization of common areas
  • Liaise with building administration, utility companies, and service vendors
  • Support basic IT coordination (e.g., reporting issues, liaising with IT provider)

Qualifications:

  • Bachelor's degree in Business Administration or related field preferred
  • At least 1–2 years of relevant administrative experience
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
  • Excellent organizational and multitasking skills
  • Strong written and verbal communication skills
  • Professional, discreet, and dependable

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