
Personal Assistant
2 days ago
Responsibilities:
Act as the owner's personal assistant, managing schedules, reminders, and daily priorities
Coordinate directly with the design and marketing teams to ensure project progress
Oversee project management workflows using tools like ClickUp or Asana
Create and maintain task lists, deadlines, and calendars for each active project
Handle client communication via email and phone, including updates, meeting scheduling, and follow-ups
Track project phases (design, permitting, revisions) and ensure timely completion
Prepare and organize internal reports, meeting notes, and status updates
Identify bottlenecks and flag delays or issues to management
Requirements:
Fluent English (written and spoken) — must be confident on calls
Strong organizational and time management skills
Familiarity with ClickUp, Asana, Trello, or similar project tools
Basic understanding of architecture or construction processes
Bonus: Knowledge of AutoCAD or architectural drawings
Bonus: Prior experience working with US-based teams or clients
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