Finance and Accounting Manager

About Us

We're Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model.

As a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size.

Extenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support.

We generate revenue through two primary streams:

• Dedicated Team Members: Providing trained overseas talent with a recurring premium model, replacing one-time recruitment fees.
• Tailwind - SaaS Platform: A guest communication Software blended with our shared services team, supporting smaller operators typically with less than 50 units - helping Extenteam increase profitability while growing our product market fit and expanding TAM and service levels.

Extenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers.

Our Values:

• Commitment to Excellence: Continuously raising the bar and setting new standards in guest communications and service delivery.
• Exceptional Collaboration:Thriving in a fast-paced, high-performance environment built on clear communication and teamwork.
• Unified Purpose: Aligning behind a shared mission to drive success with an intense focus. One shared consciousness.
• Data-Driven Decision-Making:Prioritizing data and results over emotions when making objective, professional decisions.
• Emphasis on Details:Details matter at every level. Leaders are expected to have a deep understanding of the specifics and adopt a hands-on management style.

Our Leadership Philosophy

Our company embraces a management style inspired by the ideals of "founder mode," as championed by Airbnb's Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.

To learn more about the "founder mode" philosophy and how it shapes our operations, you can explore this link. Understanding this mindset will provide valuable context for how we operate and what we value in our team members.

We are looking for a Finance and Accounting Manager. Responsibilities include all accounting functions, fiscal management, and financial analysis of the operation, programs and services. This work will include accounts receivable, accounts payable, payroll assistance, and grants administration. Maintains timely, accurate, and detailed financial reports for federal and state funders and oversees the preparation and communication of monthly and annual financial statements.

Some specific responsibilities will include handling reimbursements from funders, monitoring tuition payments and follow-ups, annual budget setting and monitoring.

Essential Duties and Responsibilities:

• Oversee the organization's finances for the accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements, assist with external annual audits and preparation of annual budgets

• Administer annual budgeting process and all financial planning with goal of achieving a mix of earned and contributed revenue to insure sustainability. Track actual versus budget information and analyze significant budget variations.

• Conduct financial analysis, including the evaluation of cost-of-service delivery, new business opportunities, partnerships, and technology investments and identify implications for strategy and operations.

• Review the General Ledger to ensure that activity and balances are timely reconciled and that adjusting journal entries are prepared when necessary.

• Oversee accounts receivable, collections, and accounts payable.

• Review all grant expense item to assure they meet all grant guidelines.
• Prepare necessary schedules and reports for the annual audit and assist auditor for completion of audit.
• Provide financial reports, ensuring financial data is presented and elevated to management.
• Participate in the development of the agency's plans and programs as a strategic partner, providing
• Be an advisor from the financial perspective on any contracts into which the agency may enter including preparation of budgets for grant applications
• Oversee payroll processing.
• Other duties as assigned.

Other Duties and Functions:

• Maintain confidentiality of all financial records and apply discretion and appropriate security measures in the handling of all confidential information.
• Adhere to agency standard of ethical conduct and maintain professional boundaries with staff and clients.
• Respect confidentiality within the Agency, at home, in public, in meetings and in consultations with co-workers and outside providers.
• Sensitivity to the served population's cultural and socioeconomic characteristics.
• Attend all Agency meetings as required.
• Meet Agency productivity standards.
• Participate in in-service activities, training, continuing education, conferences and workshops for professional development and compliance with grant and Agency policies.
• Keep detailed and correct records.
• Correctly enter required information in the prescribed databases.
• Comply with regulatory, statutory, contractual, grant and Agency standards for timeliness, completeness and accuracy when preparing and maintaining paperwork and required reports.
• Comply with Diocesan and Catholic Charities Bureau, Inc. general policies, regulations, and procedures.
• Maintain a positive and respectful attitude.
• Consistently report to work on time prepared to perform duties of the position.
• Communicate regularly with supervisor about Department and Agency issues. Knowledge, Skills and Abilities
• Thorough knowledge of GAAP including the accounting cycle, monthly and year end closing, financial reporting and analysis.