Accounts Assistant

1 day ago

Cebu City, Central Visayas, Philippines Shore360, Inc Full time ₱40,000 - ₱60,000 per year

Role Purpose

We are seeking a detail-oriented Accounts Assistant to manage the day-to-day financial administration of our solar and battery projects. This role ensures accurate invoicing, supplier reconciliation, and smooth support of month-end tasks. Experience with project-based invoicing, particularly in solar/battery or trades, will be highly regarded.

Key Responsibilities

  • Prepare and issue customer invoices (progress claims and final invoices) upon milestone confirmation.
  • Reconcile supplier invoices against purchase orders and deliveries.
  • Enter bills from suppliers accurately and promptly.
  • Reconcile bank transactions, deposits, and STC rebate receipts.
  • Maintain and update job-level costing entries and templates.
  • Manage debtor follow-up and handle overdue accounts with professionalism.
  • Assist with BAS/GST documentation for external accountant handoff.
  • Prepare monthly job profitability summaries for management review.
  • Reconcile STC assignment payments and customer rebate accounts.
  • Support payroll handoff (timesheet queries, overtime flags) to the payroll team.

Skills & Experience

  • 1-3 years of experience in accounts or finance administration, preferably in project-based trades, construction, or energy.
  • Proficiency with Xero, Excel, and CRM systems (JobTread preferred).
  • Strong attention to detail with proven experience reconciling job costs against POs/invoices.
  • Clear written and verbal communication skills for dealing with suppliers and clients.

Qualifications (Nice to Have)

  • Certificate III/IV in Accounting or a bookkeeping qualification.
  • Experience handling STC-related administration, or a willingness to learn.

KPIs

  • Timely invoicing turnaround (within 48 hours of milestone sign-off).
  • Reduced debtor days and effectively managed overdue account management.
  • Accuracy of monthly job-cost variance reports.

Operational Notes

This role will work closely with the Admin team to ensure prompt project closeouts and final invoicing.

Perks & Benefits

  • Day 1 HMO Coverage (Medical & Dental)
  • Dayshift schedule
  • Fixed weekends off
  • Access to Game Lounge for relaxation
  • Engaging monthly activities for team bonding
  • Free and unlimited barista-style coffee
  • Free parking and shuttle services
  • Employee referral incentives (Bronze)

Job Types: Full-time, Permanent

Benefits:

  • Health insurance
  • On-site parking
  • Paid training
  • Promotion to permanent employee
  • Transportation service provided

Ability to commute/relocate:

  • Cebu: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Xero: 2 years (Required)
  • Invoice Processing: 3 years (Required)
  • handling Purchase Orders: 2 years (Required)

Work Location: In person

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