Maintenance Coordinator

6 days ago

Pasig, National Capital Region, Philippines Addiction Pet Foods Full time
About the Job: Position Title: Engineering Coordinator (Maintenance & Project) - Remote Work for New Zealand Plant Department: Engineering / Operations Section: Maintenance & Projects   ORGANIZATIONAL RELATIONSHIP: Reports To: (e.g., Engineering Manager / Plant Manager) Direct Report/s: N/A Key Stakeholder Relationship: Local & International Vendors, Internal Departments Work Schedule: (e.g., Day shift, M-F)   JOB PURPOSE: To coordinate all maintenance and project-related activities, ensuring efficient workflow, accurate documentation, and effective communication between internal teams and external vendors.   Key Duties and Responsibilities:
Coordination & Communication:
  • Coordinating with local and international vendors for Maintenance, Improvements, and Projects.
  • Preparing Minutes of Meetings (MoM).
  • Documenting action items and ensuring timely follow-up.
Financial & Procurement Management:
  • Monitoring and processing PRs, POs, and closing GRPOs.
  • Tracking and maintaining the Engineering Financial Monitoring Worksheet.
  • Data & System Management
  • Monitoring critical spare parts in LIMBLE (CMMS) and coordinating with the engineering team for physical verification.
Planning Support:
  • Providing support for both Project and Maintenance planning activities.

Qualifications:
  • Education: High School Diploma or equivalent. Technical certification or Associate's degree preferred.
  • Work Experience: Previous experience in a coordination or administrative role, preferably within an engineering or maintenance environment.
  • Training/License/Certification: Familiarity with CMMS software (LIMBLE or similar), basic project management training.

Technical Competencies:
  • Knowledge of maintenance processes: Understanding the standard procedures and best practices for managing the upkeep, repair, and operational efficiency of physical assets and equipment.
  • Knowledge of procurement cycles (PR/PO/GRPO): Familiarity with the end-to-end process of purchasing, from generating a Purchase Requisition (PR) and Purchase Order (PO) to performing a Goods Receipt Posting Outgoing (GRPO).
  • Knowledge of financial tracking: The ability to monitor, manage, and report on departmental budgets, expenses, and financial performance related to engineering activities.
  • Knowledge of vendor management: Skills in coordinating, communicating with, evaluating, and maintaining effective relationships with external suppliers and contractors.
  • Proficiency in documentation: The skill required to accurately create, manage, organize, and store essential records, reports, and technical data.
  • Proficiency in minute-taking: The ability to accurately capture key discussion points, decisions made, and assigned action items during meetings.
  • Proficiency in relevant software applications (CMMS, MS Office Suite): Skill in using specific software tools, such as a Computerized Maintenance Management System (CMMS) like LIMBLE and common office productivity software (Word, Excel, Outlook).
  • Communication:  Can speak English fluently, required for cross-functional collaboration.

Specific Attributes:
  • Ability to multitask: The capability to handle or manage multiple tasks and responsibilities simultaneously without significant loss of efficiency or accuracy.
  • Prioritize tasks efficiently: The skill to assess and rank tasks based on their urgency, importance, and deadlines, ensuring critical items are addressed first.
  • Maintain clear communication channels: The practice of ensuring that information is conveyed smoothly, accurately, and understood by all stakeholders, utilizing appropriate methods and systems.

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