Administrative Coordinator

24 hours ago

Pasig, National Capital Region, Philippines RAM GROUP Full time

About RAM

RAM Australia Services No. 2 PTY LTD is an Australian owned, based and regulated non-bank lender with offices in Sydney, Melbourne, Brisbane, Hong Kong and Shanghai that focuses on providing Australian residential home loans to its customers.

Job Purpose

As an Administrative Coordinator, you will be part of the team providing support for the Manila office. You will serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, and other special events, as required.

Key Responsibilities

  • Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs

  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, and other related activities

  • Assists in the coordination and supervision of security and utility personnel

  • Oversees management of office supplies, equipment and its maintenance.

  • Facilitates billing and payments concerns among vendors.

  • Addressing health, safety, and worker-management issues

  • Provide service to all staff to maintain daily, weekly, and monthly routine activities such as food and drinks during meetings, treats and rewards, prizes and other small benefits

  • Resolves administrative problems by analysing information and identifying and communicating solutions

  • Monitors and coordinates accounting activities as appropriate and prepares internal reports for management; participates in budget planning and management, as required

Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, and other special events, as required

  • Provides confidential secretarial and administrative support, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate

  • Coordinate with hotels for accommodation reservation and airport transfers

  • Working with RAM Manila HR for any staff related concerns

  • Record, liquidate and keeping of all accounting related receipts

Qualifications

  • Must have a minimum of 6 months to 1 year experience as Administrative Coordinator
  • Great Attention to Detail
  • Time management. Willing to work under pressure and able to meet tight deadlines
  • Adhering and understanding Service Levels
  • Self-Motivated, able to work independently and professionally in a highly disciplined manner
  • Ability to work as a team
  • Honest and Transparent
  • Ability to adapt to a fast-paced environment
  • Professionally presented at all times
  • Willing to work beyond required hours if needed and punctual at all times
  • Must have a good sense of responsibility and initiative
  • Willing to work in Ortigas

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