Accounting Assistant

1 week ago

Quezon City, National Capital Region, Philippines R8 Blazing Trails Auto Supply Inc Full time ₱250,000 - ₱350,000 per year

File Management and Monitoring:

Regularly check and monitor files uploaded to Google Drive, including Deposit Sales, Attendance, Accounts Receivable, POS Attachments, Manual DSDR, MSDR & Expenses, Purchases, and BIR reports.

· Ensure daily updates and accuracy of the files to support timely report generation as requested by management.

Accounts Payables:

· Verify receipts submitted by purchasing encoders with store records.

· Coordinate with suppliers for bi-monthly countering of accounts.

· Prepare checks for payments after thorough verification, pairing, and computation of accounts.

· Submit prepared checks for review by the supervisor or admin before obtaining final approval from management.

Accounts Receivables:

· Perform daily checks to ensure Accounts Receivable records are updated.

· Reconcile counters received from the Cashier with AR records, preparing necessary reports for sister companies.

· Follow a process similar to payables for check preparation after validation.

DSDR Report Checking:

· Review monthly DSDR reports to ensure accuracy in summaries and completeness of attachments.

· Prepare the reports for further auditing by the designated audit team.

BIR Report Verification:

· Every end of each month, verify BIR reports for completeness and accuracy on Google Drive before submission to Compliance.

Payroll Verification:

· Confirm and verify all employee leaves, absences, OB, undertime, and late to ensure records align with HR data.

· Conduct thorough checks and back-and-forth communication with HR for any required adjustments.

· Submit verified payroll data for final processing by the payroll officer.

· Payroll cut-off is every 10th and 25th of the month.

Expenses Reconciliation:

· Perform month-end reconciliation of cash and check expenses between store records and office billing.

· Ensure balanced accounts before submission to the Accounting Supervisor.

Filing and Documentation:

· Organize and file paid vouchers and counters after supplier transactions.

· Maintain a well-ordered filing system in the stock room for easy retrieval in case of supplier inquiries

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