Administrative Assistant

13 hours ago

Pasay, National Capital Region, Philippines The Ascott Limited Philippines Full time ₱250,000 - ₱400,000 per year
  • Maintain calendar of appointments of Residence Manager (RM).
  • Maintain and monitor Entertainment forms
  • Coordinate with the concerned department head or staff, any concerns/questions written or relayed by Residence Manager. Updates Residence Manager on feedback.
  • Take minutes of meetings, distribute copies to all concerned after finalizing.
  • Monitor and maintain office supplies stock for the Executive Office.
  • Answer telephone calls for the Executive Office.
  • Route documents as may be required by the Executive Office.
  • Scan documents for the RM – confidential files.
  • Coordinate driver's Schedule.
  • Check the latest Standards & Guidelines (TAL & cluster). Disseminate copy to all departments.
  • Maintain MOD Roster. Review MOD reports for discussion with RM.
  • Safe keep and manage Lost & Found Valuables. Conduct a monthly inventory and release and/ or dispose based on prescribed retention period.
  • Monitor MUR Lite requests & create GC for guests (AM)
  • Maintain files on notices (e.g., HK Pest Control, Typhoons, others).
  • Maintain social media accounts
  • Ensure standards as defined in SPA – ADMIN section are adhered to.
  • Send weekly property operational reports to Regional General Manager Office.
  • Completes required reports in appropriate format and within set timeframes.
  • Update HR Mandatory Frames, include organizational charts, per department. Conduct regular audit.
  • Maintain a monitoring list of all delivered/collected supplier gifts for proper documentation (Gift Declaration Form). Accomplished Gift Declaration Forms to be kept at property. Gift Declaration forms of EMC to be sent to HR.
  • Pick-up of payroll documents from cluster HR office and route to Finance Manager and RM, if messenger is not available.
  • Conduct monthly checks on staff grooming.
  • Prepare name stickers for nameplates at property level
  • Facilitate clearance of casuals at property level
  • Updating list of casuals at property level

Job Types: Full-time, Permanent

Experience:

  • Administrative Assistant: 3 years (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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