Operations & Sales Assistant

2 weeks ago

Manila, National Capital Region, Philippines BruntWork Full time ₱250,000 - ₱500,000 per year

This is a remote position.

Schedule: Monday – Friday, 9:00 AM to 6:00 PM Eastern Time
Total Weekly Hours: 40 hours

A keynote speaker and corporate trainer is seeking a highly organized, proactive, and detail-oriented Virtual Assistant to manage daily operations and sales support. You will play a key role in client engagement, onboarding, scheduling, and lead nurturing. The ideal candidate is a critical thinker who anticipates needs, maintains professionalism, and ensures seamless client experiences from first contact to final invoice.

Responsibilities
Client Engagement & Operations

  • Send proposals after CEO meetings and follow up with prospects

  • Manage client onboarding checklist to ensure all steps are completed

  • Schedule client appointments and follow-ups

  • Send invoices, agreements, and track payments

  • Send event collateral and required materials

  • Manage email correspondence and customer inquiries

  • Update CRM (HubSpot) with client data, notes, and next steps


Lead Research & Outreach

  • Research key prospects and companies for lead generation efforts

  • Engage with prospects on social media channels (using CEO account)

  • Create and maintain a prospect tracking spreadsheet for outbound campaigns (email, LinkedIn, etc.)


Lead Nurturing

  • Create and send monthly newsletters

  • Export/import prospect lists to ensure proper nurture sequences


Event Support

  • Order and ship books or materials to event locations

  • Create presentation decks, workbooks, and digital assets (Canva, Visme, etc.)

  • Generate QR codes for event landing pages

Requirements

  • Proven experience as a Virtual Assistant, Executive Assistant, or in a similar operations/sales support role

  • Strong experience with CRM platforms (HubSpot preferred)

  • Proficiency in Canva, Visme, or similar tools for professional presentation design

  • Experience with email marketing platforms (for newsletters, automations, etc.)

  • Experience managing social media accounts on behalf of executives or brands

  • Excellent written and verbal communication skills

  • High attention to detail and strong organizational skills (multi-tasking, checklist management)

  • Strong follow-up skills for proposals, invoices, and appointments

  • Online research proficiency and spreadsheet management (Google Sheets, Excel)

  • Ability to work independently, think critically, and anticipate needs without micromanagement

Independent Contractor Perks

  • HMO coverage (available in eligible locations)

  • Permanent work-from-home arrangement

  • Immediate hiring

ZR_29348_JOB

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