Accounts Payable Specialist

Shift: Mondays to Fridays, 7:00 AM to 4:00 PM

Unlock your potential At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and Philippines, supporting our global clients in the accounting industry.

Job Summary

The Accounts Payable Specialist is responsible for managing and processing all invoices and payments in an accurate and timely manner. The role requires a highly organized and detail-oriented individual who can work independently and as part of a team. The specialist will ensure that all financial obligations of the company are met in accordance with company policies and procedures.

Duties and responsibilities

• Process and verify invoices for goods and services, ensuring accuracy of billing information, appropriate documentation, and approval in accordance with company policies.
• Maintain vendor files and records, ensuring that all information is up-to-date and accurate.
• Prepare and perform check runs, electronic funds transfers, and ACH payments.
• Reconcile accounts payable transactions and prepare analysis of accounts as required.
• Monitor accounts to ensure payments are up to date and resolve invoice discrepancies.
• Correspond with vendors and respond to inquiries in a professional and timely manner.
• Produce monthly reports and assist with month-end closing procedures.
• Maintain accurate historical records by filing documents.
• Assist in the development and implementation of new procedures and features to enhance the workflow of the department.
• Collaborate with the purchasing department to ensure that purchase orders are matched with invoices.
• Process employee expense reports, verifying expenses are within the company policies.
• Provide supporting documentation for audits.
• Maintain confidentiality of organizational information.
• Monitor emails for travel requisitions
• Obtain cost effective pricing and book airfares on-line
• Obtain cost-effective pricing and book accommodation on-line (e.g Airbnb)
• Liaise with managers who request travel
• Other administrative tasks from time to time

Qualifications / Skills:

• Bachelor's degree in accounting, Finance, or a related field preferred.
• Proven working experience as an Accounts Payable Specialist or Clerk.
• Must be proficient in data entry and management.
• Knowledge of accounts payable and general accounting procedures.
• Knowledge of relevant accounting software (e.g., XERO).
• Strong attention to detail and accuracy.
• Ability to prioritize and multitask in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to maintain vendor relationships.
• Good problem-solving skills and the ability to identify errors and inconsistencies.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite, particularly Excel.

What's in it for you?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our
VALUES
to cultivate and foster growth and innovation.

BE AWESOME:
Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL:
We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW:
We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG:
We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

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Join TOA Global and experience the difference

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.