Finance Manager

ASSOCIATION OF FOUNDATIONS PHILS., INC. (AF)

Vision
: Association of Foundations (AF) is a vibrant community of reputable foundations working together and engaging other stakeholders for equitable, inclusive and sustainable development.

Mission
: AF membership enhances their capacities for good governance and social impact, and collaborates with other stakeholders to attain the development agenda of the Philippines.

POSITION OVERVIEW

The Finance Manager (FM) shall provide expert financial management support for AF, ensuring effective planning, implementation, and monitoring of the organization's financial systems and strategies. This includes overseeing budgeting, accounting, financial reporting, and compliance with statutory requirements. The role involves a "medium level" of complexity, requiring competent analytical skills and attention to detail to maintain the organization's financial health and sustainability.

SMART Objectives: The Finance Manager should deliver timely and accurate financial reports, manage budgets efficiently, and ensure compliance with organizational policies and external regulations.

This is a
FULL-TIME REGULAR
position that reports to the Executive Director, works closely with the Program Officer/Administrative and Finance Officer, and coordinates with the rest of the AF Secretariat.

MAIN RESPONSIBILITIES

1. Financial Planning

• Assist in the preparation of the annual budget
• Consolidate program/project budgets
• Determine priority of accounts to be paid
• Prepare budget charges coding

2. Accounting

• Record all financial transactions in the books of account
• Monitor bank balance
• Reconcile bank accounts
• Review cash flow and liquidation of cash advances
• Prepare subsidiary ledger/trial balance journal entries

3. Payroll Administration

• Ensure timely payroll payment
• Ensure timely government remittances payment (i.e., SSS, Pag-Ibig, PhilHealth)

4. Financial Reporting

• Prepare monthly financial reports, including budget vs. expenditure analysis
• Prepare cash position
• Ensure regular reporting to government agencies (i.e., BIR, SEC)
• Prepare and/or check report to donor agencies as required
• Prepare reports for the external auditor
• Assist in the annual external audit of books of account

5. Financial Investment

• Oversee the monitoring of financial investments
• Prepare investment schedule with due date
• Regularly review the Investment Policy Statement

6. Asset Management

• Oversee the accurate accounting and valuation of all assets
• Prepares asset schedules
• Conduct annual physical inventory

7. Others

• Undertake other tasks as may be assigned by the Executive Director

COMPETENCIES

Core Competencies

1. Integrity: Decides and acts based on the values of the organization
2. Commitment to a Purpose: Serves and remains engaged to complete tasks amid adversity and challenges
3. Excellence: Pursues innovation and capacity building to enhance operational effectiveness and efficiency
4. Fairness: Treats everyone with respect and equity

Leadership Competencies

1. Communication: Expresses ideas in a clear and concise manner and considers other people's ideas.
2. Stakeholder Management: Fosters collaborative relationships with internal and external stakeholders

Functional Competencies

1. Financial Management: Monitors and manages the financial resources of the organization by ensuring adherence to financial and accounting standards and analyzing reports for effective and efficient use of these resources

PLACE IN THE ORGANIZATION

• REPORTS TO: AF Executive Director
• WORKS WITH: Program Officer/Administrative and Finance Officer; AF Secretariat

QUALIFICATIONS

• Bachelor's degree, preferably in Accounting, Finance, or a related field
• Minimum of 10 years of work experience in financial management or accounting, preferably in the non-profit sector
• Proficiency in using financial software and tools; familiarity with Oracle-NetSuite, a plus
• Knowledge of financial reporting standards and compliance requirements

WORK ARRANGEMENT

Work days: Monday to Friday

Work Hours: 9:00 AM to 6 PM

Must report to the AF office at least three days in a week and two days may be a hybrid interface, combining work-from-home and office-based work arrangement. The Association of Foundations' office is located at 14/F Aurora Tower, Aurora Boulevard, Cubao, Quezon City.

Interested applicants may send their application letter with their latest curriculum vitae by email at addressed to:

Mr. Norman Jiao

Executive Director

Association of Foundations