Finance and Admin Assistant

1 hour ago

Pasig, National Capital Region, Philippines TechGrove Consultancy Services Inc. Full time ₱180,000 - ₱192,000 per year

Hello TechStars

We are looking for a hardworking and detail-oriented Finance and Admin Assistant to be assigned to a pharmaceutical company.

The Finance and Admin Assistant is responsible for ensuring the accuracy, completeness, and compliance of all employee reimbursement submissions and monthly sales invoices. The role entails thorough document review, verification, coordination with internal teams, and proper documentation to support timely financial processing.

Key Responsibilities:

1. Expense Reimbursement Review

  • Review, verify, and check all employee reimbursement submissions for accuracy and completeness.
  • Validate liquidation reports and corresponding supporting documents.
  • Ensure compliance with company reimbursement policies and documentation requirements.

2. Invoice Collection & Verification

  • Collect all sales invoices from the Production Manager, Marketing Manager, and vendors.
  • Confirm that no invoices are missing for the month.
  • Organize and consolidate invoices for accounting processing.

3. Coordination & Communication

  • Coordinate with employees or designated company representatives for missing, incorrect, or incomplete attachments.
  • Clarify discrepancies in documentation and follow up as needed.

4. Documentation & Reporting

  • Maintain accurate records of all reimbursement and invoice transactions.
  • Prepare summary reports for reference and submission to the Finance Manager.

5. Other Related Duties

  • Perform other tasks related to financial documentation and validation as may be assigned.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred but not required).
  • Experience in expense reimbursement review or finance documentation is an advantage.
  • Strong attention to detail and accuracy.
  • Good communication and coordination skills.
  • Proficient in MS Office applications (Excel, Word).
  • Ability to manage deadlines and handle multiple tasks.

Work details:

  • Monday to Friday; 9AM to 7PM
  • Willing to do Fieldwork - Pasig and QC area

Job Types: Full-time, Fixed term

Pay: Php15, Php16,000.00 per month

Work Location: In person

Expected Start Date: 12/01/2025

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