Part-Time Administrative Virtual Assistant

2 days ago

Remote, Philippines AgentSync Full time A$6,480 per year
Overview:

Virtual Assistant
  • Compensation: 540 AUD/month (paid bimonthly)
  • Schedule: 24hrs/week within Melbourne Business Hours
  • Location: Remote
Key Responsibilities
Administrative Support:
  • Research and compile school information into a database.
  • Maintain and update student progress records.
  • Update and post rosters for on-call supervisors.
  • Monitor student questionnaires for completion and follow up as needed.
  • Gather stakeholder availability each semester for scheduling purposes.
  • Assist in setting up courses on the learning platform.
  • Prepare weekly accounts payable in Xero.
  • Maintain accurate and up-to-date records of contracts, renewals, and invoices.
Communication & Coordination:
  • Send sales emails to schools using templates.
  • Monitor the email inbox and flag messages for executive attention.
  • Schedule and confirm appointments with stakeholders.
  • Email schools for contract renewals using templates.
  • Follow up with schools for outstanding contracts and invoice payments via email.
  • Conduct school check-in emails to ensure engagement and monitor responses.
  • Send school contracts and ensure timely completion.
Qualifications
  • Minimum 3-5 years as a Virtual Assistant, Administrative Assistant, or similar role.
  • Strong organisational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in , Google Workspace, and database management.
  • Experience with Gmail email communication, scheduling meetings, and follow-ups.
  • Attention to detail and ability to multitask effectively.
  • Proactive and self-motivated.
  • Highly reliable with strong follow-through.
  • Excellent problem-solving skills.
  • Ability to work independently and meet deadlines.
  • Professional and friendly communication style.
  • Not afraid to speak up, ask questions and get help.
The candidate must be proficient in the following tools:
  • Google Workspace,

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