General Admin Assistant

2 weeks ago

Legazpi P, Philippines Outdesk Full time ₱240,000 - ₱300,000 per year

Job Brief

We are seeking a highly organized Officebased General Administrative Assistant to support our office operations and administrative functions. This role is vital for the smooth running of our daily activities, requiring strong organizational skills, excellent communication abilities, and the capacity to handle multiple tasks efficiently. The ideal candidate will be proactive, detail-oriented, and capable of providing high-level administrative support to various departments. This role will continually evolve and grow.

Responsibilities:

  • Document Management: Review and update company documents, adjust review dates, and handle document control.
  • Office Supplies Management: Monitor inventory of office supplies and order new supplies as needed.
  • Data Entry: Perform regular data entry tasks to ensure all systems are up-to-date.
  • Event Coordination: Assist in planning and execution of office events and meetings.
  • Asset Management: Manage and update plant and equipment registers, monitor vehicle registers, schedule repairs and servicing, and manage safety equipment testing and documentation.
  • Contractor Management: Maintain contractor records, including insurance and policy updates, in the company software system.
  • Project & Estimating Administration: Obtain supplier quotes, manage purchase orders, and ensure delivery and approval processes are followed.

Requirements:

  • Proven experience as a Virtual Administrative Assistant for Australian client - is a must
  • Strong proficiency in office management and administration.
  • Excellent organizational and time-management skills.
  • Ability to multitask and prioritize daily workload.
  • High level of verbal and written communication skills.
  • Experience with standard office software and administrative technology.

Desirable:

  • Experience in project management and support.
  • Familiarity with industry-specific software and systems.

Software Proficiency:

  • Proficient in Microsoft Office Suite (Excel, Word, Outlook, and Teams).
  • Experience with specific company software programs for document and asset management.

Education:

  • A secondary education qualification is required; further qualifications in business administration or a related field are preferred.

Personal Attributes:

  • A meticulous and methodical approach to ensure accuracy in all transactions.
  • Strong interpersonal skills to engage with various stakeholders politely and professionally.
  • Ability to work under pressure and adapt to legislative or procedural changes swiftly.
  • Commitment to professional development and staying informed on changes in administrative practices and laws.

Salary offer range: P20,000 - P25,000 gross per month

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.

Employee Benefits

  • Paid Leave
  • 13th Month Pay
  • SSS
  • Philhealth
  • Pag-Ibig
  • BIR
  • HMO

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Experience:

  • Virtual Assistant: 2 years (Required)

Work Location: In person

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