Functional Solution Key User P2O

Your Role:

The Functional Solution Key User P2O is responsible for driving excellence in procurement processes by supporting projects including designing, optimizing, and standardizing end-to-end purchasing processes across the organization.

The role collaborates with cross-functional teams, business units, and system owners to ensure efficient, compliant, and digitally enabled procurement operations.

Process Design & Optimization

• Analyze current purchasing processes to identify gaps, inefficiencies, and areas for improvement. Collaborate with the Business Process Manager/Owner and Business Stakeholders to implement solutions that enhance process efficiency.
• Act as a liaison between the purchasing team and other departments to facilitate smooth process transitions.
• Assist to implement optimized to-be process flows, controls, and documentation
• Assist to maintain and update standard operating procedures (SOPs), process maps, and work instructions to ensure compliance and clarity in procurement processes.
• Support ERP-related process changes and integration with tools like Ariba, Fieldglass, and GTS

 Tool Management & Optimization

• Support the management and optimization of purchasing tools, ensuring they are utilized effectively by the team
• Provide training and support to purchasing teams on the effective use of tools to maximize efficiency and compliance.
• Work with IT and system vendors to troubleshoot, update, and enhance purchasing platforms and tools as necessary.
• Monitor tool performance, address issues, and drive automation to improve purchasing and procurement outcomes.
• Assist in organizing training sessions for End Users, Purchasing teams on process compliance and tool usage

Policy Development & Enforcement

• Support to communicate and train relevant teams on policy changes, ensuring widespread adoption and adherence.

 Data & Performance Analytics

• Support to Track, analyze, and report key performance indicators (KPIs) to measure the effectiveness of purchasing processes, tools, and governance (e.g. purchasing cycle time, purchase requisition/order quality, catalog coverage).
• Support to develop and maintain dashboards and reports in collaboration with IT and analytics teams to monitor purchasing performance.
• Leverage data insights to make informed decisions and provide recommendations for continuous improvement.

 Training & Stakeholder Engagement

• Act as a subject matter expert (SME) on purchasing processes, tools, and governance frameworks, providing guidance and support to operationalpurchasing teams and stakeholders.
• Conduct regular training sessions to improve team proficiency in governance, compliance, and tool optimization.
• Collaborate with cross-functional teams to ensure smooth process transitions and the integration of purchasing tools.

Project Involvement

• Support puchasing-related projects, ensuring project timelines, objectives, and deliverables are met.
• Coordinate across global and regional teams to align puchasing policies, processes, and governance frameworks.
• Assist to manage change initiatives related to the implementation of new puchasing processes or systems.

Who you are:

• Bachelor's degree in Business, Supply Chain Management, Procurement, or a related field is preferred.
• Minimum 5 years of experience in procurement, purchasing operations, or process improvement
• Experience with ERP systems (SAP preferred) and procurement tools (e.g., Ariba)
• Track record of delivering process optimization projects across regions or business units
• Experience in managing and optimizing purchasing tools and systems (e.g., SAP Ariba, Oracle).
• Experience working in large-scale purchasing operations or multinational organizations
• Knowledge of procurement systems, purchasing tools, and process automation.
• Experience in system integration, tool management, and driving tool-related enhancements.
• Process improvement, standardization, and governance frameworks.
• Understanding of regulatory compliance and risk management within purchasing.
• Analytical and problem-solving skills.
• Detail-oriented, proactive, and results-driven