Artist Operations Coordinator

1 week ago

Ayala Alabang, National Capital Region, Philippines eClerx Full time ₱250,000 - ₱750,000 per year

What You'll Do

  • Support the Head of Artist Operations with financial processes for the Artist Services

  • Department (A&R and Marketing)

  • Submit Purchase Order requests

  • Facilitate vendor setup with Finance

  • Review and process vendor invoices

  • Communicate roadblocks/errors related to payment processing to Artist Operations team and ensure those roadblocks have been resolved

  • Maintain internal invoice trackers to accurately record payment submissions

  • Reconcile recoupable expenses per artist project

  • Track royalty statement delivery and payment for Quarterly and Semi-Annual royalty recipients

  • Track third-party income (maintain AP/royalty accounting contact sheet, match remittances to payments received, etc.)

Knowledge, Skills and Abilities

  • Strong attention to detail

  • Organizational prowess

  • Critical Thinking

  • Solutions Oriented

  • Clear and concise verbal and written communication

  • Follow up and follow through

  • Comfort level in navigating new/proprietary technology systems

  • Expertise with Google Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel)

  • Prioritization

  • Flexibility and adaptability

Minimum Qualifications

  • 1-2 years of experience as an AP Clerk, Admin Assistant, Coordinator, or similar role

  • Strong experience with Google Sheets and Microsoft Excel a plus

  • Must be willing to work night shift schedules (US hours) and during PH Holidays.

  • Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).

Preferred Qualifications

  • Experience working in the music industry, specifically in A&R, A&R Administration, Artist Relations, and/or Marketing/Digital Marketing preferred

  • Familiarity with , Navan, a plus

  • Bachelor's Degree

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