Property Management Administrative Assistant

5 days ago

Quezon City, National Capital Region, Philippines BruntWork Full time $40,000 - $60,000 per year

This is a remote position.

Role Name: Property Management Administrative Assistant

Schedule:

  • 40 hours/week

  • Monday to Friday 12pm to 8pm CT

Client Timezone: CT

This is an exciting opportunity to serve as the primary administrative backbone for a busy property management operation. You'll be the first point of contact for tenants, vendors, and prospects, managing essential communications and coordinating critical maintenance activities. Starting with core administrative functions, this role offers tremendous growth potential as you can expand into financial administration, invoice creation, and other business-critical functions. You'll work directly with the business owner, have access to modern technology tools, and enjoy the flexibility of remote work while making a real impact in the real estate industry.

Responsibilities

  • Serve as the primary phone contact for tenants, vendors, and prospects, following provided scripts and guidelines to ensure professional, consistent communication

  • Coordinate maintenance activities between tenants and vendors, ensuring timely resolution of property issues

  • Manage utility-related communications and coordinate service connections, disconnections, and transfers

  • Interface with municipal offices for occupancy inspections and compliance requirements

  • Handle general administrative tasks that support daily business operations and client satisfaction

  • Utilize Google Voice system and email to maintain professional communication standards

  • Manage shared documents and spreadsheets for tracking projects, communications, and coordination efforts

  • Expand responsibilities to include creating invoices and repair estimates as you grow in the role

  • Respond to emergency requests and adapt to changing priorities in a fast-paced environment

  • Maintain consistent availability during client's business hours for optimal communication coverage

Requirements

  • Previous experience in property management or real estate administration strongly preferred

  • Excellent verbal and written communication skills with a professional phone manner

  • Demonstrated ability to follow detailed scripts and instructions while maintaining personal touch

  • Proficiency with Google Suite applications including Gmail, Google Voice, and Google Sheets

  • Strong organizational skills with ability to coordinate multiple parties and competing priorities

  • Flexibility to handle urgent situations and emergency requests as they arise

  • Reliable high-speed internet connection and professional home office setup

  • Self-motivated with ability to work independently while maintaining regular client communication

  • Adaptability to learn new property management software and systems as needed

  • Commitment to month-to-month contract structure with potential for long-term growth

Independent Contractor Perks
  • With HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
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