Billing Analyst III

Overview:

The Billing Analyst III serves as a senior individual contributor responsible for ensuring the accuracy, integrity, and efficiency of financial operations related to vendor billing, procurement, and hardware forecasting. This role combines advanced technical expertise with cross‑functional collaboration to support the company's managed Wi‑Fi services.

Responsibilities:

• Ensure financial accuracy and integrity: Oversee reporting of material purchases and subcontract labor costs, ensuring compliance and precision in all financial records.
• Advance accounting methodologies: Lead improvements in QBES or equivalent systems to strengthen cost analysis, reporting, and decision-making capabilities.
• Vendor invoice reconciliation: Direct the matching of vendor invoices with material transaction data, ensuring timely and accurate processing within Coupa.
• Hardware forecasting leadership: Develop and present monthly, quarterly, and annual forecasts for hardware procurement, distinguishing between primary (Juniper) and secondary (Ruckus) vendors.
• Vendor relationship management: Serve as the primary point of contact for subcontract vendors, overseeing payment reviews and resolving billing inquiries.
• Data quality oversight: Audit and validate financial and operational inputs for accuracy, completeness, and compliance with reporting standards.
• Vendor account stewardship: Maintain and update vendor accounts, ensuring records are current and aligned with contractual obligations.
• Cross-functional discrepancy resolution: Partner with internal teams and external subcontractors to identify, investigate, and correct variances between work performed and inventory consumed.
• Subject matter expertise in procurement tools: Act as SME for Coupa and RealPage global procurement systems, providing guidance to Procurement, Accounts Payable, and other stakeholders on vendor setup and support.
• Employee training and compliance enablement: Train new Smart Building employees on Coupa workflows, linking system processes to accounting principles and compliance requirements.
• Central communication hub: Coordinate communication across departments from order origination through senior-level approvals, ensuring requisitions are completed and invoices paid efficiently.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Advanced coursework or certification (CPA, CMA, or equivalent) preferred but not required.
• 5–7+ years of progressive experience in billing, accounting, or financial analysis.
• Proven track record in vendor management, procurement systems, and invoice reconciliation.
• Experience in telecom, managed services, or technology infrastructure industries is highly desirable.

KNOWLEDGE/SKILLS/ABILITIES

• Advanced proficiency in QuickBooks Enterprise Solutions (QBES) or equivalent ERP/accounting systems.
• Subject matter expertise in Coupa and RealPage global procurement tools.
• Strong Excel skills (pivot tables, VLOOKUP, complex formulas) and familiarity with BI/reporting tools.

Physical Demands and Working Conditions

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must have the ability to operate a personal computer and express or exchange ideas by means of the spoken word. May be required to sit and/or stand for long periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. May be required to lift or move 10+ pounds.