Executive Assistant

We are seeking a highly organized and proactive Executive Assistant – Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep things running smoothly behind the scenes.

For top-performing team members, the rewards can be significant. While bonuses are strictly performance-based, over half of our team members have earned five-figure USD bonuses in the past year. Every team member received performance incentives, proving that strong results do not go unnoticed.

This is a rare opportunity to break into the highly competitive Mergers & Acquisitions industry through an entry-level role that offers international exposure and real career growth. Our team supports clients based in world-leading financial hubs, providing a front-row seat to the dynamic M&A space.

You'll be working on-site in our Eastwood office, collaborating with a high-performing team and engaging with sophisticated international clients. If you're highly driven, eager to learn, and want to build a long-term career in finance, this is the opportunity you've been looking for.

Responsibilities:

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly
• Take minutes during management meetings
• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date
• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required
• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events

Qualifications:

• Prior experience in an executive assistant or administrative role.
• Must have UK executive support experience
• Strong administrative and technical skills
• Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
• Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.

Additional Information

• M to F, 3 PM to 12 AM PH Time
• Must be willing to work onsite - Eastwood office
• Quarterly bonus potentialbased on performance

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

Additional information

• Potential Performance-based Incentive
• Professional Growth
• Work with International clients