Purchase to Pay Team Lead

Job Summary:

We are seeking a proactive and detail-oriented Team Lead for the Purchase to Pay (P2P) process to oversee and manage the end-to-end procurement and payment functions within the finance department. The successful candidate will lead a team of P2P professionals, ensuring the accurate and timely processing of all purchase orders, invoices, and payments while maintaining strong supplier relationships and compliance with company policies and financial controls.

Key Responsibilities:

• Team Leadership & Development:

Lead, manage, and motivate a team responsible for P2P activities, ensuring high levels of performance, accuracy, and adherence to deadlines.

Provide training, coaching, and performance feedback to team members to foster skill development and continuous improvement.

Develop and implement performance metrics to ensure consistent quality of work.

• Purchase Order & Invoice Management:

Oversee the creation, tracking, and approval of purchase orders and related documentation.

Ensure that vendor invoices are processed accurately and promptly, matching them against purchase orders and goods receipts.

Review and approve invoices, ensuring proper coding and compliance with company policies and budgetary limits.

• Payment Processing & Supplier Management:

Manage the payment process for vendors, ensuring timely and accurate disbursement of funds in accordance with contractual terms and financial policies.

Ensure that all payments are made in a timely manner while maintaining proper documentation and audit trails.

Develop and maintain strong relationships with key suppliers and resolve any issues related to payments, invoices, or disputes.

• Process Optimization & Compliance:

Identify areas for process improvements and implement best practices to optimize the P2P cycle.

Ensure compliance with internal controls, financial regulations, and corporate policies related to the P2P process.

Collaborate with cross-functional teams (e.g., Procurement, Legal, Treasury) to ensure seamless integration between departments and efficient procurement-to-payment flows.

• Reporting & Analytics:

Prepare and present reports on P2P performance, including key metrics such as payment cycles, invoice aging, and supplier performance.

Analyze trends, identify issues, and recommend strategies to enhance operational efficiency and financial accuracy.

Review and report on any discrepancies, irregularities, or delays in the P2P process.

• Audit & Risk Management:

Ensure P2P processes are in line with external and internal audit requirements.

Act as a key contact during audits, providing necessary documentation and addressing audit queries.

Work with internal controls teams to implement risk mitigation strategies, ensuring compliance with SOX and other regulatory standards.

• Cross-Functional Collaboration:

Serve as the key liaison between the P2P team and other departments such as Procurement, Finance, and Legal.

Work closely with vendors, suppliers, and internal stakeholders to address and resolve issues related to purchase orders, payments, and invoicing.

Support the integration of new technologies and systems that improve the overall P2P process.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 4+ years of experience in finance or accounting, with at least 2 years of experience in a supervisory or leadership role within the P2P process.
• In-depth knowledge of Purchase to Pay cycle, vendor management, and procurement processes.
• Proficient in accounting software (e.g., SAP, Oracle, or similar ERP systems) and Microsoft Office Suite (Excel, Word).
• Strong understanding of financial controls, internal audit procedures, and compliance requirements.
• Exceptional attention to detail with the ability to handle multiple priorities and deadlines.
• Strong problem-solving skills and the ability to handle complex vendor disputes or payment issues.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams and with external vendors.
• Ability to lead and inspire a team to achieve goals and drive continuous process improvement.

Preferred Skills:

• Professional certifications such as CPA, CIMA, or similar are a plus.
• Experience in process automation or digitization within P2P processes is highly desirable.
• Previous experience in a shared services environment or global finance operations is a plus.
• Knowledge of risk management and SOX compliance related to accounts payable and vendor transactions.

Job Types: Full-time, Permanent

Pay: Php57, Php90,000.00 per month

Application Question(s):

• Has in-depth knowledge of Purchase to Pay cycle, vendor management, and procurement processes.

Yes or No? And how many years experience?

• Proficient in accounting software (e.g., SAP, Oracle, or similar ERP systems) and Microsoft Office Suite (Excel, Word).

Yes or No

• Has Strong understanding of financial controls, internal audit procedures, and compliance requirements.

Yes or No

• Has experience in process automation or digitization within P2P processes.

Yes or No

• Has Knowledge of risk management and SOX compliance related to accounts payable and vendor transactions.

Yes or No

Education:

• Bachelor's (Preferred)

Experience:

• Purchase to Pay (P2P): 5 years (Preferred)
• supervisory or leadership role within the P2P process: 2 years (Preferred)
• shared services environment or global finance operations: 1 year (Preferred)

License/Certification:

• CPA (Preferred)
• CIMA (Preferred)

Work Location: In person