Virtual Assistant

4 days ago

Clark Freeport Zone Pampanga Philippines Beepo Inc. Full time ₱150,000 - ₱250,000 per year
  • Hybrid | Day Shift
  • Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
  • Company Provided Equipment

Discover your 100% YOU with Beepo

Position: Virtual Assistant

Location: Central Luzon

Work setup & shift: Hybrid | Day Shift

What's in it for you?

Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)

Employee Referral Program

Work Life Balance

Your Role

As a Virtual Assistant, you are responsible for:

  • Manage your calendar (meetings, reviews, follow-ups)
  • Schedule appointments with staff, clients, stakeholders
  • Respond to routine emails or draft replies for you to review
  • Organise Zoom/Teams meetings and share agendas
  • Manage to-do lists and reminders
  • Format/edit Word documents, policies, forms, and templates
  • Update and organise shared folders (Google Drive, OneDrive)
  • Prepare Canva designs (flyers, posters, brochures)
  • Assist in preparing board papers or monthly reports
  • Create checklists and SOPs from rough notes
  • Post job ads on Seek, Indeed, and social media
  • Screen resumes and set up interview schedules
  • Collect and verify onboarding documents
  • Track training renewals (e.g., First Aid, WWCC)
  • Draft letters and HR memos
  • Keep track of due dates for audits, checks, and reviews
  • Populate registers: incidents, complaints, training, policies
  • Ensure all staff documents are up-to-date and audit-ready
  • Assist with internal audits by gathering evidence
  • Record invoices and receipts
  • Send out reminders to participants/families for payments
  • Track petty cash or house budgets (with your finance lead)

Qualifications:

  • At least 1-2 years experience as a Virtual Assistant or related role
  • Experience in handling phone calls (desirable), email management, appointment  setting/calendar, admin support
  • Experience with NDIS is desirable
  • Excellent communication skills both written and verbal
  • Help implement HR software or compliance tools
  • Create master trackers (Excel/Google Sheets)
  • Help set up email automation for onboarding/follow-ups
  • High accuracy and attention to details
  • High organization skills
  • Time management skills, able to adhere on time constraint deadlines
  • Ability to adapt to culture/environment of the client
  • Willing to be trained and acquire new software/skills

About Beepo

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions apply

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