Admin Assistant

1 day ago

Makati City, National Capital Region, Philippines Ayala Property Management Corporation (APMC) Full time $40,000 - $80,000 per year

Job Description

  • Provide Comprehensive administrative and executive support to the Associate Director / Deputy Head
  • Manage Calendars, schedule meetings, and coordinate internal and external communications
  • Prepare, draft, and proofread letters, memos, presentations, and reports
  • Accompany the DH on property / site visits as needed, supporting documentation follow-ups and on-site coordination
  • Prepare agenda, materials, and notes for team meetings
  • Serve as key point of contact between the DH and property-level teams, including PMs, OMS, and Engineers
  • Consolidate and summarize reports and data submitted by individual properties for executive review
  • Assist in the execution of operational strategies, new initiatives, and improvement plans across all properties
  • Screen and manage incoming communications (calls, emails); draft responses or route appropriately while maintaining discretion
  • Manage all arrangements for DH site visits—including organizing transportation, itineraries, and preparing documentation support
  • Maintain organized digital and physical filing systems—confidential documents, property files, and reports
  • Follow up on pending deliverables, ensuring commitments are met on time and priorities are flagged
  • Manage all document flows—ensuring they reach appropriate signatories on time, tracking status, and following up until completion

JOB QUALIFICATIONS:

  • Candidate must possess at least a Bachelor's/College Degree , Business Studies/Administration/Management or equivalent.
  • Full-Time position(s) available.
  • can start ASAP

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