Admin Assistant/Project Manager

5 days ago

Philippines Activate Talent Full time ₱250,000 - ₱500,000 per year

We're looking for a highly organized and tech-savvy Systems & Operations Coordinator to help us build internal systems, manage projects, and keep our team running smoothly. If you're a ClickUp expert, love solving operational puzzles, and thrive in fast-paced environments, this role is for you.

What You'll Do
  • Build and manage systems from scratch to support operations, project tracking, and team coordination
  • Own and optimize ClickUp: tasks, workflows, dashboards, and automations
  • Use Motion AI to intelligently schedule and prioritize team tasks and manage calendars
  • Assist with executive support tasks: scheduling, inbox management, and internal communications
  • Coordinate across departments and with external collaborators to keep projects on track
  • Identify inefficiencies and proactively implement better processes
  • Support the leadership team with admin tasks including document creation, research, and light data analysis
  • Keep everyone and everything organized—like a pro
What We're Looking For
  • Proven experience in administrative, operations, or project management roles
  • Strong ability to build and maintain internal systems from the ground up
  • Deep proficiency in ClickUp (especially with automations and team onboarding)
  • Hands-on experience with Motion AI for time, task, and workflow management
  • Comfortable learning and using new tools—fast
  • Independent, proactive, and solution-oriented mindset
  • Excellent organizational and communication skills
  • Bonus: Experience in fast-paced, creative, or startup environments
Requirements
  • Proven experience in administrative, operations, or project management roles
  • Strong ability to build and maintain internal systems from the ground up
  • Deep proficiency in ClickUp (especially with automations and team onboarding)
  • Hands-on experience with Motion AI for time, task, and workflow management
  • Comfortable learning and using new tools—fast
  • Independent, proactive, and solution-oriented mindset
  • Excellent organizational and communication skills
  • Bonus: Experience in fast-paced, creative, or startup environments

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