E-Billing and Matter Management Staff

2 days ago

Manila, National Capital Region, Philippines Baker & McKenzie Full time ₱250,000 - ₱500,000 per year

Minimum Qualifications

  • Willing to be employed under Protemps, Inc. (agency) for a contract period of five (5) months. There is a potential to be considered for a direct-hire role, subject to performance evaluation and management approval.
  • Work Arrangement - On Site 5 days a week
  • Can start immediately

Education

  • College graduate in Finance / Accountancy / Banking, Business Administration/ Management / Commerce

Experience

  • New graduates are welcome. Experience in the Billing and Collections is an advantage.

Required Skills and Experience

  • Effective communication skills (both oral and written).
  • Strong analytical and problem-solving skills.
  • Keen attention to detail.
  • Ability to work with minimum supervision.
  • Good team player qualities.
  • Strong time management skills with a sense of urgency to meet deadlines and the ability to prioritize tasks.
  • Proficiency in Microsoft software (Windows, Word, Excel, and Outlook)
  • Willingness to learn

DETAILED JOB SUMMARY

The E-Billing and Matter Management role involves setting up E-Billing for clients, uploading and monitoring invoice statuses in the system, and coordinating with billing teams, clients, and partners on processing re-issued and revised invoices. The role also includes coordinating with various teams on client/matter records updates.

KEY RESPONSIBILITIES

  • Handle the E-Billing setup for new clients, including completing client requirements as their vendor/supplier.
  • Coordinate with client E-Billing support teams to set up office accounts and with Global E-Billing Implementation to establish the office as a new vendor.
  • Obtain client approval for timekeepers in the E-Billing setup if needed and ensure that uploads are not automatically rejected.
  • Upload invoices to the E-Billing system and monitor their status (approved, rejected, reduced, etc.), coordinating with all parties to resolve any issues.
  • Check E-Billing Implementation notification emails and take necessary actions.
  • Prepare and submit client budgets and accruals, coordinating with partners, associates, paralegals, and clerks to meet deadlines.
  • Update matter details of open matters to comply with client or lawyer requests (e.g., change in payer name, address, client name, matter category).
  • Move matters to soft close/hard close as requested by the practice group.
  • Submit accrual amounts as required by the client and perform regular matter cleanups.
  • Perform related duties as assigned from time to time.

Perks/Allowances

  • Can seek approval and claim overtime premium pay
  • Can claim overtime meal allowance (Php350 per day)

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