Executive Assistant

 is the #1 AI teammate for meetings, trusted by over 20 million people across more than 500,000 organizations from fast-growing startups to Fortune 500 enterprises. Whether in sales, project management, marketing, operations, or product development, Fireflies is revolutionizing team collaboration by capturing knowledge, automating repetitive tasks, and enhancing productivity before, during, and after every meeting.
Recognised as a category-defining platform, Fireflies has achieved unicorn status with a valuation exceeding $1 billion. Ramp data shows Fireflies is the 6th most purchased AI platform in the US. Chances are, you've already seen Fireflies in action, quietly powering one of your recent meetings.
Responsibilities:Process Optimization: Identify inefficiencies and streamline workflows using AI-driven automation. Build and maintain automations using tools like Zapier, Replit, Make, and other low/no-code platforms.AI & Automation Execution: Use LLMs and AI tools to improve internal processes, draft content, automate repetitive tasks, and speed up execution across projects.Data-Driven Decision Making: Analyze data to uncover insights and support operational and strategic improvements.Collaborative Partner: Work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong communication.Strategic Schedule & Travel Management: Manage executive calendars, coordinate priorities, and handle meeting logistics. Plan travel, events, and in-person meetings with flawless execution.Documentation & Communication: Create clear and concise reports, presentations, and memos for leadership.Adaptability: Quickly learn and adopt new tools, AI systems, and technologies. Stay updated with industry trends and best practices. Qualifications:Experience: 3+ years in an EA, operations, or similar role, ideally in a fast paced tech or SaaS environment.Automation & AI Skills: Hands-on experience with automation tools (Zapier/Make), low/no-code platforms, and working knowledge of LLMs and AI tools. Ability to build quick prototypes and improve workflows.Tech Proficiency: Comfortable with MS Office, Google Workspace, Slack, Loom, Notion, Asana, and other productivity tools.Communication: Excellent written and verbal communication. Very proactive, responsive, and confident in managing internal and external relationships.Execution Speed: High-ownership mindset with the ability to move fast, multitask, and deliver results with minimal supervision.Problem-Solving: Strong analytical thinking with a track record of spotting gaps, proposing solutions, and executing them end-to-end.
Why Join Us?Immense Learning Opportunities: Work in a rapidly scaling, market-leading company.Ownership & Impact: Take full ownership of projects and operate as a high-functioning individual contributor.Innovation-Driven Culture: Collaborate with a passionate team that loves solving challenges.Dynamic Environment: Fast-paced, supportive setup that values outcomes over strict schedules. You can adapt your work timing to deliver your best.
Values that are important to us:You should be a great communicator and culture maintainerTake a look at our culture documentYou're data-driven and customer-focusedYou value fast & incremental engineering cyclesYou maintain design excellence and minimise complexityYou measure your results & automate when possibleYou get 10% better at something every weekYou have an internal compass and take accountability & initiativeWe value overcommunication, candid feedback and a results-driven culture
Perks and benefits:Competitive compensationWork remotely anywhere in your respective countryAbility to move laterally within a team and grow rapidlyPaid time off and flexible leave policyNo boss cultureFlexible working hoursLGBTQ+ friendlyCompany offsitesTech reimbursements
About us: At , we're revolutionizing the way teams interact with AI in their daily work. Our inclusive culture champions security, innovation, customer experience, and growth. Backed by $19 million from top-tier investors like Canaan, Khosla Ventures, and angels from Slack, Facebook, Dropbox, Amazon, and Salesforce, Fireflies is driven by a passionate 100+ member global team spanning 20+ countries and every timezone. We're building a world-class, global-first team, and we dogfood our product to do so.
We are an equal opportunity employer and strongly value diversity at our company because our team will be stronger with different perspectives and experiences. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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