Corporate Legal Administrative Assistant

4 days ago

Makati City, National Capital Region, Philippines Mets Cold Storage Services Inc. Full time ₱800,000 - ₱1,200,000 per year

Education and Experience

 Bachelor's degree in Legal Management, Business Administration, or a related field.

 A minimum of one year of work experience in an administrative or legal support role. Skills

 Document Management: Knowledge of best practices for maintaining both physical and digital filing systems. Familiarity with the Data Privacy Act (DPA) and a strong understanding of handling confidential information.

 Organizational Skills: Meticulous attention to detail and a methodical approach to managing multiple documents and deadlines.

 Communication: Excellent written and verbal communication skills for liaising with internal and external stakeholders.

 Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experienced with document management systems.

 Professionalism: Proven ability to handle sensitive and confidential information with discretion.

DUTIES AND RESPONSIBILITIES

Document Management: Responsible for the accurate and timely handling of all corporate, legal, bank, M&A, and project documents, ensuring the safekeeping and maintenance of both physical and digital files in a systematic and organized filing manner.

Liaison and Communication Act as the primary point of contact and liaison between the company, the corporate secretary and external legal counsel. This includes coordination and managing information flow and assisting in the preparation and submission of legal filings and reports to government agencies.

Administrative Efficiency Responsible for the seamless routing of corporate and legal documents for signature and timely completion. This role also involves performing a range of administrative and logistical tasks, including preparing expense reports, coordinating notarizations, collating meeting materials, and setting up conference rooms. The assistant is also responsible for drafting and proofreading corporate documents, correspondence, and presentations, while handling all confidential information with the utmost discretion and professionalism.

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