Admin Operations Specialist

1 day ago

Taguig, National Capital Region, Philippines Pop Mart (Singapore) Holding Pte. Ltd. Full time ₱80,000 - ₱120,000 per year

About POP MART:

Founded in 2010, POP MART is a market-leading entertainment company and a global champion of designer toy culture. Through global artist development, IP operations, and designer toy culture evangelism, we have built an integrated platform covering the entire designer toy value chain. Besides our original and iconic IPs such as Molly, Hirono, Skullpanda, and LABUBU, POP MART collaborates with top-tier toys and lifestyle brands including Disney, Universal Studios, and Sanrio to create collectible art toys featuring their iconic characters.

For more information, please visit

What to Expect:

POP MART is a fast-paced company with a young and multicultural team where you can expect to:

  • Gain valuable professional experience covering the entire retail life cycle
  • Have the opportunity to work with people from different countries and cultures in a collaborative environment
  • Receive structured customer service, retail operations, and product training
  • Be proactively involved in the company's growth

Key Responsibilities:

Government Compliance & Permits

  • Assist process government permits, business licenses, and all regulatory compliance requirements.
  • Monitor and ensure timely renewal of business permits and certificates.
  • Coordinate with LGUs, BIR, and other government agencies for filings and store-related compliance matters.

Contract & Document Management

  • Gatekeep and organize the filing of all contracts and agreements.
  • Serve as the central point of contact for all administrative documents.
  • Collate, file, and maintain store and office documents, including compliance reports and records.

Procurement & Supplies Management

  • Support procurement tasks such as sourcing quotations and coordinating with vendors.
  • Oversee office supply inventory and initiate replenishment to ensure adequate stock.
  • Assist in preparing purchase orders (POs) and processing payments or reimbursements when required.

Administrative Operations & Office Coordination

  • Provide daily administrative support including office coordination, communication handling, and logistics assistance.
  • Handle general office matters such as pantry supplies, maintenance, and office electronics.
  • Coordinate with the necessary teams to ensure compliance with POS Permit-To-Use requirements for the stores.

Internal & External Coordination

  • Work closely with internal teams to support administrative requirements.
  • Coordinate with external partners such as vendors, malls, and government offices to complete tasks on schedule.

Facilities & Safety Support

  • Assist in coordinating store or office repair needs and securing required documentation for contractors.
  • Support safety compliance by monitoring requirements and other regulatory obligations.

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