Management Services Associate, GS-6, Manila

DEADLINE FOR APPLICATIONS

16 October :59-GMT+08:00 Philippine Standard Time (Manila)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

The World Food Programme's engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies, and to develop programmes that seek to improve nutrition and the overall quality of life of vulnerable people.

Since 1 March 2024, WFP has been implementing a five-year Country Strategic Plan (CSP to support the Government of the Philippines will contributing towards efficient and comprehensive emergency preparedness and response capacity and improved resilience at the individual, household, community and institutional levels. Investments in human capital development through the promotion of nutrition-sensitive and inclusive social protection interventions, such as the home-grown school feeding programme, will protect and promote the food and nutrition security of vulnerable people and communities, social cohesion, economic growth and gender equality.

The country strategic plan will be guided by three interrelated outcomes:

• By 2028, communities exposed to shocks and stressors in the Philippines are better able to meet food, nutrition and other essential needs with inclusive and equitable emergency preparedness and response capacity at the national and local levels.
• By 2028, communities vulnerable to food and nutrition insecurity in the Philippines are more resilient and can better manage risks affecting human capital gains and food systems, inclusively and equitably.
• The Government and partners in the Philippines access WFP services that augment their interventions, upon request.

ORGANIZATIONAL CONTEXT:

The Management Services Associate will report to the Head of the Resource Management Unit.

At this level, job holder is expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems daily. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided. Job holders are expected to use judgment in dealing with unforeseen daily problems, managing resources, and coach and coordinating a team of support staff

JOB PURPOSE:

To provide specialized support and coordinate the delivery of client-focused and value-for-money services pertaining to the Management Services portfolio.

KEY ACCOUNTABILITIES/RESPONSIBILITIES (not all-inclusive, within delegated authority):

1. Coordinate administrative and technical support within the Management Services portfolio to ensure efficient and high-quality service delivery.

2. Monitor resource needs within the designated area of responsibility and assist in identifying new requirements to enhance operational efficiency and cost-effectiveness of services.

3. Collate and analyse data and prepare and/or consolidate reports to contribute to decision- making and efficient management of resources.

4. Monitor and process actions related to procurement, finance, human resources, and other relevant areas, ensuring data is accurately and timely recorded and processed in corporate systems.

5. Review and recommend improvements to procedures to contribute to continuous enhancement of services provided.

6. Provide timely and accurate resolutions to complex queries to ensure efficient delivery of services.

7. Utilise digital tools and technology applications to improve working practices and customer service, and effectively adopt new technologies that are introduced at the workplace.

8. Participate in the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.

9. Liaise with other functions and third-party contractors to enable efficient service delivery.

10. Provide advice and support to junior staff to ensure individual and team objectives are met in line with required standards.

11. Provide training and guidance to staff to improve understanding of Management Services regulations, policies, procedures, processes, standards, and systems.

12. Contribute to emergency preparedness and response by allocating resources, offering analytics, and providing services.

13. Perform other related duties and responsibilities as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has demonstrated a sound understanding of WFP Management Services regulations, policies, procedures, processes, standards, and systems
• Has experience in collating data and preparing reports pertaining to Management Services
• portfolio such as management of assets, facilities, fleet, travel, or similar areas.
• Has experience in coordinating the work of others and providing guidance and training
• Has experience working with teams across different functional areas.

MINIMUM QUALIFICATIONS:

Education:

• Secondary education with specialized certification in management or supplemented by training in personnel or general administration work.
• Bachelor's degree in Business/ Public management or supplemented by courses relate to the area of work is desirable but not required.

Experience:

• Minimum of six (6) years of progressively responsible experience within the relevant business stream.
• Has worked within government institutions, international non-governmental organizations (INGOs), or United Nations systems, gaining exposure to complex operational environments.
• Has experience working with different teams and has contributed to shared projects and goals.

Knowledge and Skills:

• Demonstrates foundational knowledge in the management of assets, facilities, fleet operations, travel coordination, or related administrative functions.
• Skilled in organizing and coordinating the work of others, with the ability to provide clear guidance and support to ensure effective task execution.

Language: Fluency in in English and Filipino, both oral and written communication

Compensation Package Overview:

• Monthly salary starting from approximately PHP 81,
• Medical coverage, extendable to eligible dependents.
• Leave benefits and other applicable entitlements.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at

in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.