HR Admin Associate

2 days ago

Makati City, National Capital Region, Philippines Kalinga Klinika Full time

The HR Admin Associate (Project-Based) will play a key role in maintaining and organizing employee documentation, facilitating the follow-through of pending requirements, supporting sourcing efforts, and performing various administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

Key Responsibilities:

1. Documentation Management

  • Maintain and organize employee records, including 201 files, ensuring completeness, accuracy, and compliance with company policies and government regulations.
  • Conduct periodic audits of employee files to verify required documentation is up-to-date.
  • Safeguard confidentiality and proper handling of sensitive employee information.

2. Follow-Through on Pending Requirements

  • Coordinate with employees and departments to collect and process pending documents such as government IDs, contracts, and pre-employment requirements.
  • Ensure timely submission of documents to relevant stakeholders.
  • Monitor and update trackers for outstanding requirements.

3. Recruitment and Sourcing Support

  • Assist in sourcing candidates through online platforms, employee referrals, and partnerships with schools or recruitment agencies.
  • Post job openings on various channels and schedule interviews with shortlisted candidates.
  • Help in onboarding processes, including preparation of employment contracts and welcome kits.

4. Administrative Support

  • Manage office supplies and HR forms related to employee records and recruitment.
  • Provide administrative support for HR events, such as orientations, trainings, or employee engagement activities.
  • Respond to employee inquiries about HR processes and requirements.
  • Collaborate with other HR team members to ensure smooth execution of HR functions.

5. Compensation and Benefits

  • Assist in processing employee benefits such as SSS, PhilHealth, Pag-IBIG, and HMO.
  • Coordinate with employees regarding benefits-related concerns and ensure accurate and timely filing.
  • Support the preparation and distribution of benefit summaries or policies to employees.
  • Help in monitoring and ensuring compliance with statutory benefits and reporting.

6. Timekeeping and Payroll

  • Maintain and update timekeeping records, ensuring accuracy in attendance and leave management.
  • Assist in preparing payroll-related documents, including timesheets and attendance reports.
  • Help in resolving payroll discrepancies and employee inquiries about salary or deductions.
  • Coordinate with the payroll team to ensure timely and accurate salary disbursements.

Qualifications:

Educational Background

  • Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience

  • Fresh graduates are welcome to apply.
  • Experience in handling 201 files and recruitment is an advantage.

Skills and Competencies

  • Strong organizational and multitasking skills.
  • Keen attention to detail and accuracy in documentation.
  • Familiarity with Philippine labor laws and HR compliance standards.
  • Proficiency in MS Office (Word, Excel, and PowerPoint).
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Other Requirements

  • Must be willing to work on a project-based contract.
  • Ability to work under tight deadlines and manage time effectively.

Employment Terms:

  • Type: Project-Based (Contract duration to be specified)
  • Location: Work on site in Makati

Job Type: Full-time

Education:

  • Bachelor's (Preferred)

Language:

  • English (Preferred)

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