Operations Bookkeeping Specialist
2 weeks ago
We are seeking a detail-oriented Operations Bookkeeping Specialist with experience in the fitness/gym or membership industries.
- Key Responsibilities:
- Bookkeeping: Maintain accurate financial records, including categorizing transactions, invoices, and receipts.
- Transactions: Handle financial transactions, ensuring accuracy and proper documentation.
- Accounts Payable: Process vendor payments and manage accounts payable.
- Reporting & Categorization: Prepare financial reports and dashboards, categorize transactions, and track financial data.
- Reconciliations: Perform regular reconciliations of bank statements and other financial records.
- Payroll: Process payroll and ensure timely and accurate payment to staff.
- Staff Onboarding (Finance): Support the onboarding of new staff, particularly in finance-related processes.
- BAS Preparations: Assist in the preparation and lodgment of BAS (Business Activity Statement).
- Compliance Calendar: Maintain a compliance calendar to track key financial and reporting deadlines.
- Government Grants: Assist in the application and management of government grants.
- Potential Additional Responsibilities:
- Member Payment Monitoring: Monitor member payments, pauses, and cancellations, ensuring accuracy in records.
- Member Retention: Proactively communicate with members to retain those who are on hold or have paused memberships.
- Social Media Management: Post and schedule content on social platforms, and handle basic Instagram editing.
Requirements:
- Financial Reporting & Analysis: Experience with data reporting, financial analysis, and creating dashboards.
- Industry Knowledge: Prior experience in the fitness, gyms, or membership-driven industries.
- Technology/Systems Experience:
- Xero: Proficiency in the Xero accounting software.
- CRM Systems: Experience managing customer relationships through CRM platforms.
- Nice to Have:
- CRM Experience: Hapana (or similar, such as Mindbody), Gymsales (CRM for managing leads and prospects), Custom platforms (e.g., Functional Digital).
- Reporting & Analytics Tools: Experience with Power BI or similar data visualization tools.
Qualifications and Skills:
- Strong attention to detail and organizational skills.
- Excellent communication skills, both verbal and written.
- Ability to multitask and prioritize work in a fast-paced environment.
Benefits:
- 13th Month Pay
- Company events
- Paid "No work" Philippine Holidays (double pay if you are asked to work by your client)
- Opportunities for promotion
- Possible pay raise during your evaluation (depending on your performance, of course)
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