Operations Specialist

2 days ago

Cabuyao, Calabarzon, Philippines beBeeOperations Full time $60,000 - $85,000
Job Overview

We're seeking a detail-oriented and organized professional to join our team as an Operations Associate.

This role involves providing critical financial and operational coordination to our Global Payroll team, ensuring accurate budget tracking, vendor payment processing, and financial variance resolution. You'll also support team-wide operations such as meeting logistics and executive presentation preparation.

SUCCESS IN THIS POSITION REQUIRES THE ABILITY TO COMMUNICATE IN A MATURE AND PROFESSIONAL MANNER, ADAPT TO DIFFERENT AUDIENCES, AND COLLABORATE EFFECTIVELY WITH INDIVIDUALS FROM DIVERSE COUNTRIES, CULTURES, AND PROFESSIONAL BACKGROUNDS.

This is an excellent early-career opportunity for someone eager to gain broad exposure to business operations, finance, and team coordination within a global enterprise.

Key Responsibilities
  • Budget Monitoring & Analysis:
  • Create detailed monthly budget reports comparing actuals to forecasted numbers.
  • Analyze discrepancies and partner with Finance Business Partners and Accounting to research and explain variances.
  • Assist in preparing variance commentary and reporting for leadership review.
  • Vendor Purchase Orders & Invoice Management:
  • Create and maintain purchase orders for payroll vendors.
  • Code and submit vendor invoices to Source-to-Pay (A/P) for processing.
  • Track invoice and purchase order status.
  • Vendor & Stakeholder Support:
  • Act as the first point of contact for payroll vendors regarding payment status inquiries.
  • Liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues.
  • Financial Research & Problem-Solving:
  • Investigate department charges that appear out of scope or misaligned with budget expectations.
  • Analyze data and propose solutions, demonstrating sound judgment and critical thinking.
  • Support ad-hoc financial and operational projects as assigned by the VP.
  • Team & Presentation Support:
  • Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions.
  • Assist with the creation and formatting of PowerPoint decks, reports, and executive-level presentations.
Requirements
  • Degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience).
  • 2+ years of experience in finance, operations, accounts payable/receivable, or business operations.
  • Intermediate-level proficiency with Microsoft Excel (e.g., pivot tables, v-lookup, charts).
  • Comfortable working in ambiguous situations and exercising critical thinking to drive clarity.
  • Highly organized with attention to detail and a proactive approach.
  • Must be fluent in English.
Preferred Qualifications
  • Basic understanding of financial principles and accounting procedures.
  • Experience with Oracle EBS.
  • Experience with iProcurement or other spend management tools.
About Us

We are a global learning company committed to helping people realize their full potential through lifelong learning.

We believe that every learning opportunity is a chance for personal breakthrough. We are dedicated to creating innovative solutions that inspire and empower learners around the world.

Equal Employment Opportunity

We are an equal opportunity employer and welcome applications from diverse candidates. Our commitment to diversity and inclusion is essential to our success.

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